Receptionist Overview • The Receptionist will manage front desk operations, ensuring smooth daily activities and a welcoming environment for visitors and staff. • Provide excellent customer service by greeting visitors professionally and handling inquiries efficiently. • Coordinate schedules and assist with booking guest offices and transportation for visiting employees. • Support office operations by managing conference rooms, catering orders, and reporting maintenance issues. • Assist with planning company events, board meetings, and off-site activities. • Handle administrative tasks such as expense reports, reimbursements, and budget tracking. • Collaborate with various departments to ensure seamless office functionality and support special projects. • Maintain professionalism and adhere to corporate casual dress code policies. • This is a full-time, on-site contract role with standard working hours from Monday to Friday. Receptionist Key Responsibilities & Duties • Answer, screen, and direct incoming phone calls to appropriate personnel. • Greet and welcome visitors, ensuring a positive and professional experience. • Manage conference room bookings and ensure orderly conditions in reception areas. • Assist with catering orders and coordinate refreshments for meetings. • Report maintenance issues to the Facilities Manager or building management promptly. • Support planning and execution of company events and meetings. • Prepare and manage expense reports and track office budgets. • Collaborate with departments to ensure smooth daily operations and assist with special projects. • Maintain a professional demeanor and adhere to corporate policies and procedures. Receptionist Job Requirements • Associate of Arts (AA) degree or equivalent educational background required. • Minimum of 2 years of experience in a receptionist or similar role; 3 years preferred. • Proficiency in Microsoft Office Suite and other relevant software platforms. • Exceptional organizational skills with the ability to multitask and prioritize effectively. • Strong written and verbal communication skills with high attention to detail. • Professional demeanor, positive attitude, and solutions-oriented mindset. • Ability to collaborate effectively within a team environment and with diverse stakeholders. • Adherence to corporate casual dress code and professional presentation standards. • Willingness to work on-site during standard business hours, Monday through Friday.