Legal Secretary Overview • The Legal Secretary will provide comprehensive administrative and legal support to attorneys and legal teams in a hybrid work environment. • Support 5-6 attorneys, including the managing partner, ensuring seamless operations and coordination of legal activities. • Prepare, edit, and proofread legal documents, correspondence, agreements, and presentations with exceptional attention to detail. • Manage attorney calendars, schedule meetings, and coordinate travel arrangements while maintaining confidentiality. • Handle time entry, billing support, and client matter administration efficiently and accurately. • Maintain filing systems, conduct conflict checks, and ensure accurate records management. • Assist with preparation for meetings, hearings, and other legal proceedings, ensuring readiness and professionalism. • Contribute to a collaborative team environment while managing multiple priorities in a fast-paced setting. Legal Secretary Key Responsibilities & Duties • Provide administrative support to attorneys, including document preparation and proofreading. • Coordinate schedules, meetings, and travel arrangements, ensuring efficient time management. • Manage electronic and physical filing systems, maintaining organization and accessibility. • Handle billing processes, time entry, and client matter administration with accuracy. • Monitor deadlines and assist with case management activities, ensuring timely execution. • Serve as a liaison between attorneys, clients, courts, and external parties, fostering effective communication. • Support attorneys in preparing for legal proceedings, meetings, and closings. • Maintain confidentiality and professionalism in handling sensitive information. Legal Secretary Job Requirements • Bachelor of Arts (BA) degree and 3+ years of experience as a Legal Secretary or similar role. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Strong knowledge of legal terminology, document preparation, and law firm procedures. • Experience with document management systems, timekeeping, and billing software. • Exceptional organizational skills and ability to prioritize tasks under tight deadlines. • Excellent written and verbal communication skills with a professional demeanor. • Preferred experience supporting attorneys in practice areas such as corporate or litigation law. • Familiarity with electronic court filing systems and legal technology platforms.