A well-established community-based organization and private school in Bayside, Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills. Responsibilities: Provide administrative and executive support to the Executive Director and school leadership team Answer phones, respond to emails, and manage general office correspondence Coordinate meetings, school tours, and building usage schedules Create and maintain organized filing systems and office records Process incoming and outgoing mail Issue and track building keys Order office and school supplies Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel Welcome and assist students, parents, staff, visitors, and community members Monitor visitor procedures and maintain building security protocols Collaborate with leadership on emergency preparedness and building safety procedures Assist with bookkeeping, invoicing, and collections Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs Provide cross-functional administrative support as needed Perform other duties as assigned Qualifications: Previous office management or administrative experience preferred Excellent verbal and written communication skills Strong organizational and time management abilities Exceptional attention to detail Friendly, professional, and customer-service oriented Ability to multitask in a fast-paced environment Proficient in Microsoft Office and Google Workspace Bookkeeping or accounting knowledge is a plus Experience working in a school or nonprofit environment is a plus