WORK LOCATION: NEWINGTON, CT. This is a fully in person role WORK SCHEDULE: Monday-Friday; 8:30 am - 5:00 pm SUMMARY The Scheduling Coordinator/Order Entry Specialist is responsible for managing the sheetfed and bindery scheduling system, processing and setting up orders, creating efficient daily and weekly production line-ups, coordinating material and inbound paper deliveries, communicating job approvals and counts, identifying shortages and bottlenecks, and supporting cross-functional scheduling, purchasing, and outsourcing activities. ESSENTIAL DUTIES AND RESPONSIBILITIES - Scheduling • Provide daily contact with Print Coordinators, clients, vendors, sales, and Account Services to ensure excellent communication and timely coordinating on all aspects of sheetfed production from start to finish. • Plans and establishes efficient production schedules. Makes necessary updates to systems. • Maintain an up-to-date status report. • Monitor workflow to reduce downtime, changeovers, and hours worked. • Keep management up to date on changing requirements. • Work closely with inventory control and purchasing to ensure all necessary supplies are available. • Inform production, as well as the department manager, purchasing manager and Scheduling where the job is currently located. • Ascertain whether special order items are in house or have been ordered. • Troubleshoot jobs when necessary. • Manage the shortage report. • Work with the Print Coordinators on job layouts. • Work with Account Services and the Print Coordinators to obtain approvals and confirm counts. • Set up component specifications in PrintStream and assign the appropriate material and press hours. • Work with paper mills and trucking companies to schedule deliveries. • Monitor the Web, Sheetfed, and Envelope schedules to ensure paper arrives before the scheduled press date. • Partner with material handlers to locate and track inbound trucks. • Cross-train on the Web and Envelope schedules and provide backup coverage as needed. • Comply with company rules and regulations. • Maintain confidentiality of company-sensitive data. • Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department. • Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives. • Perform other related duties, as required, to achieve the goals and objectives of the department and company. EDUCATION/EXPERIENCE • Bachelor’s Degree or equivalent experience in a print environment. • 3-5 years of print production scheduling, order entry, or related print operations preferred COMPETENCIES • Knowledge of computers, keyboarding and word processing software • Organized and detail oriented • Ability to deal with people • Excellent verbal and written communication skills • Knowledge of print production scheduling and order-entry systems • Ability to coordinate priorities across production, account services, purchasing, vendors, and transportation providers • Basic math skills