This is a remote position. We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence. Key Traits for Success: • Thrives under pressure and enjoys a fast-paced environment • Exceptional task management and organizational skills • Comfortable asking clarifying questions to multiple team members • Self-confident with a proactive mindset • Takes ownership of responsibilities and drives execution • Direct communicator who can handle strong personalities • Open to feedback and focused on growth • Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core • • Well-spoken, professional, and client-service minded • Strong problem-solver who anticipates needs without being asked Systems & Tools You’ll Use: • Google Suite (Docs, Sheets, Forms, etc.) • Dotloop (Transaction Management) • Follow foUp Boss (CRM) • Todoist (Task Management) • SWIFT (Listing Management Platform) • PadSplit Marketplace (Listing Platform) Responsibilities Include (but are not limited to): Listings Support: • Create Google Drive folders for all listings and pull required documents • Prep listing agreements and documents in Dotloop • Data entry and preparation of listings in SWIFT • Grow into responsibility of pushing listings live • Finalize listing setup post-launch • Track and monitor paperwork and signatures • Maintain monthly financial reports for PadSplit properties • Keep all team and seller inventory spreadsheets updated • Collect showing feedback and communicate with team and sellers • Notify occupied properties of showings (Padsplit properties) • Organize incoming offers on listings • Maintain PadSplit Marketplace listings • Execute listing checklists for all active properties • Reverse prospecting tasks as needed • Manage Follow Up Boss Deal Board for seller transactions Additional Support: • Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.) • Manage and assign incoming Padsplit Marketplace leads • Support general team operational needs Requirements Ideal Candidate Has: • Real estate experience in the state of Georgia • Strong working knowledge of Google Suite tools • Experience using CRM systems like Follow Up Boss • Ability to learn new platforms quickly • Highly organized with utmost attention to detail • Strong communication skills, both written and verbal • Ability to prioritize and multi-task in a fast-paced environment A solutions-oriented mindset Benefits