Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position. This position is compensated at the Level B rate on the MIIS student wage scale. $17.45 per hour ESSENTIAL DUTIES/RESPONSIBILITIES · Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List. · Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE. · Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar. · Puts interpretable one-off events, speaker series events, etc. on the CoE · Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion. · Attends Friday workshops. · Checks email on a daily basis, responds to everything that is time-sensitive on the same day. · Is the practicum students’ main POC for questions and issues throughout the week · Updates the CoE as soon as the PPs suggest new events. · Requests materials from event organizers, makes sure the CIs get materials for preparation. · Attends planning meetings as sheduled. · Manages the Canvas site on a daily basis, e.g.: o Creates sign-up forms for weekly events o Monitors sign-ups, confirm interpreters, add their names to the CoE · Updates the booth hour tracker on a weekly basis · Does additional room/lab reservation as necessary · Reviews logs · Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed) · Sends reminders about workshops to the class · Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.) · Recharges and does inventory on equipment on a biweekly basis OTHER DUTIES/RESPONSIBILITIES Performs other related duties as requested by Program. Requirements Knowledge/Skills/Abilities · Keyboarding skills of approximately 50 w.p.m. · Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access). · Solid written and oral communication skills. · Professional and courteous telephone skills. · Attention to detail and record keeping skills. · Skilled command of grammar and spelling. · Capacity to prioritize and organize work requests and projects, often under pressure. · Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines. · Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public. · Willingness and ability to comply with Institute policies, procedures, and mandates. Education/Experience A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable. Physical Requirements/Environment The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.