Description Project Administrator The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions. Duties and Responsibilities (Essential Job Functions) • Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents • Create and manage electronic project folders • Gather and maintain subcontractor documentation and required forms • Monitor and replenish office supplies; place and follow up on supply orders as needed • Provide administrative support to senior staff, including the Executive Director and other leadership team members • Assist with travel arrangements and related software use for executives and field personnel • Schedule and attend meetings; take notes and prepare meeting minutes • Receive and review incoming communications or memos and distribute relevant information to staff • Coordinate shipping needs for international project locations • Handle sensitive matters with confidentiality and discretion • Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts • Perform other assigned duties Requirements Education and Experience • Bachelor’s degree in Business Administration with 1–2 years of related experience; or • Community college program with 3+ years of related experience; or • High school diploma with 5+ years of related experience Knowledge, Skills, and Abilities • Ability to manage responsibilities independently and work effectively in a team environment • Strong verbal and written communication skills • Excellent attention to detail and organizational abilities • Proficient in Microsoft Office applications • Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management • Familiarity with general office procedures and construction-related documentation • Capable of handling multiple tasks with a high level of accuracy and reliability Supervisory Responsibilities • Reports to the Project Coordination Supervisor Working Conditions • Light physical activity including lifting or moving lightweight materials • Regularly required to sit or stand, bend, and reach • Must have a valid driver’s license and be insurable under company policy Benefits CMS offers competitive pay and a benefits package including: • Health, Vision, and Dental Insurance • AFLAC • 401(k) with company match • Paid Time Off • Life Insurance • Paid Holidays