Role Overview: We are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The ideal candidate should have strong coordination, communication, and problem-solving skills with a hands-on approach to administration. Company website: www.miko.ai Key Responsibilities • Manage day-to-day office administration and ensure smooth functioning of office operations. • Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners. • Manage office supplies, stationery, pantry requirements, and inventory. • Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation. • Coordinate office maintenance, repairs, utilities, and facility-related requirements. • Maintain administrative records, contracts, agreements, and documentation. • Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements. • Coordinate meetings, office events, employee engagement activities, and internal gatherings. • Manage travel, accommodation, transportation, and other administrative arrangements when required. • Monitor administrative expenses and support budget tracking and cost control. • Ensure compliance with office safety, housekeeping, security, and facility standards. • Coordinate with internal teams to resolve day-to-day administrative concerns. • Prepare MIS reports and provide regular updates on administrative activities and expenses. • Handle any other administrative responsibilities assigned by the management. Required Skills & Competencies • Strong organizational and coordination skills. • Good verbal and written communication skills. • Ability to manage multiple tasks and priorities effectively. • Strong vendor management and negotiation skills. • Good knowledge of MS Office, particularly Excel and PowerPoint. • Proactive, responsible, and solution-oriented approach. • Good interpersonal skills and ability to work with employees across functions. • Strong attention to detail and documentation skills. • Ability to work independently with minimal supervision. Qualification: • Graduate in any discipline. • Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage. Preferred Experience • 2–5 years of experience in administration, facilities, office management, or a similar role. • Experience in vendor coordination, facility management, procurement support, and employee administration is preferred. Key Success Measures: • Smooth and efficient day-to-day office operations. • Timely resolution of administrative and facility-related issues. • Effective vendor management and cost optimization. • Accurate maintenance of records and administrative documentation. • High level of employee satisfaction with administrative services.