Job Role: Associate – Admin You should apply if you have: • A proactive, detail-oriented approach with strong ownership and follow-up mindset • Excellent multitasking and organizational skills to manage administrative work across multiple locations • Proven vendor management and coordination experience, including invoice verification and documentation • The ability to travel between offices, warehouses, and vendor locations, with your own two-wheeler/vehicle • Good working knowledge of MS Excel and MS Word, with comfort picking up new tools and systems quickly • An empathetic, service-oriented approach towards supporting employees and resolving their queries You should not apply if you: • Prefer a desk-only role with no travel between office and warehouse locations • Are uncomfortable coordinating daily with multiple vendors, teams, and service providers • Need constant supervision to manage recurring administrative, facility, or logistics tasks • Do not have access to a two-wheeler/vehicle for local official travel Skills Required: Administrative & Coordination Skills • Vendor Management • Facility & Asset Coordination • Inventory & Stationery Management • Invoice Verification & Documentation • Travel & Logistics Coordination • Employee Support & Query Resolution Core Competencies • Multitasking & Organizational Skills • Follow-up and Ownership Mindset • Active Listening & Problem-Solving • High Attention to Detail and Accuracy • MS Excel and MS Word Proficiency • Cross-Functional Team Coordination What will you do? Office/Warehouse Administration • Manage day-to-day administrative activities for the Delhi (Okhla – Head Office), Gurgaon Office, Delhi Warehouse, Faridabad Warehouse, and any future office or warehouse locations • Ensure smooth functioning of office facilities and maintain a clean, safe, and organized workplace • Coordinate with housekeeping staff/office boys to ensure timely cleaning and maintenance of office premises • Monitor and maintain office housekeeping supplies and consumable inventory Stationery & Office/Warehouse Consumables Management • Maintain adequate stock of office/warehouse stationery and ensure timely procurement • Manage pantry consumables such as tea, coffee, sugar, disposable items, etc. • Track inventory consumption and prevent shortages Asset & Facility Management • Coordinate repair and maintenance of office/warehouse assets and infrastructure, including air conditioners, gates and locks, electrical switches and fittings, water taps and plumbing, furniture and fixtures, and joining kits/office setup requirements • Coordinate with vendors for preventive and corrective maintenance • Ensure timely closure of maintenance requests Vendor & Invoice Management • Verify vendor invoices against approved Purchase Orders/Stock received • Coordinate with the Finance team for invoice processing and payment follow-ups • Maintain records of invoices, quotations, and vendor documentation • Build and maintain healthy relationships with vendors IT Coordination • Coordinate with the IT team for collection and dispatch of IT assets from one office to another via porter • Connect with IT-Admin for internet connectivity issues and timely resolution Logistics & Dispatch • Coordinate dispatch of office materials and assets between offices and warehouses using logistics partners (e.g., Porter) • Ensure timely delivery of dispatched items and track shipments until successful delivery Employee Support • Compile and share employee expense reimbursement data with the Finance team for processing • Assist employees with administrative support and resolve routine queries promptly • Coordinate travel arrangements including flight bookings, train ticket bookings, and hotel accommodation as required for employees or business travel Employee Engagement Support • Arrange cakes for monthly birthday celebrations • Coordinate snacks, refreshments, and other eatables for employee engagement activities and office events • Support the planning and execution of internal employee engagement initiatives Coordination & Compliance • Coordinate effectively with HR, Finance, IT, Procurement, and other internal departments • Ensure timely follow-up on assigned tasks until closure • Maintain accurate administrative records, reports, and documentation • Suggest improvements to administrative processes for better efficiency Work Experience: 1–2 years of experience in Administration, Facilities Management, or Office Operations Education: Graduate (Bachelor's Degree in any discipline) Preferred Industry: Nutraceuticals, E-commerce, Product-based Companies Relevant Skills & Keywords: • Vendor Management • Facility Management • Office Administration • Inventory & Stationery Management • Asset Maintenance Coordination • Travel & Logistics Coordination • Invoice Processing • Employee Support • Employee Engagement • Cross-Functional Coordination Employment Type: Full-Time Reporting To: HR & Administration Manager Location: Delhi (Okhla – Head Office), with coordination across Gurgaon Office, Delhi Warehouse, and Faridabad Warehouse Perks: • Friendly atmosphere • High learning & personal growth opportunity • Flexible Timings • Diverse work environment Why Nutrabay: We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life's best work. As a part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence and be a part of an innovative marketing-and-tech startup that's revolutionising the health industry. Working with Nutrabay can be fun, and a place of a unique growth opportunity. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will be feeling appreciated and valued for the work you delivered. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues. About Nutrabay: Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers uptill now, and our family is constantly growing. We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product. Funding: We raised $5 million in a Series A funding.