About Lepton Software Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors. With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation. (A) JOB SUMMARY The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support. This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure. The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life. (B) JOB DUTIES & RESPONSIBILITIES Calendar & Schedule Management • Manage and maintain the CEO's daily, weekly, and monthly calendar with precision. • Schedule, confirm, and send reminders for internal and external meetings, calls, and events. • Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders. Travel Planning & Coordination • Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel. • Prepare detailed travel itineraries, including visa requirements and logistics. • Manage last-minute changes to travel plans and ensure contingency arrangements are in place. • Coordinate with travel vendors to ensure cost-effective and timely arrangements. Reminders & Task Tracking • Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments. • Maintain a structured task tracker for pending and completed CEO action items. • Coordinate with the Founder's Office and department heads on scheduling-related follow-ups. General Administrative Support • Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule. • Coordinate with drivers, household staff, or vendors for personal logistics as needed. • Step in on ad hoc administrative tasks to keep the CEO's day running smoothly. (C) QUALIFICATION & SKILLSET Core Skills • Bachelor's degree in any discipline from a reputed university. • 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership. • Proven experience managing complex calendars and end-to-end travel logistics. • Exceptional verbal and written English communication skills. Tools • Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite. • Comfortable using travel booking platforms and expense tools. • Openness to using AI tools (ChatGPT, Copilot, or similar). Traits • Extremely detail-oriented with strong time management and multitasking abilities. • High emotional intelligence and ability to work calmly under pressure. • Discretion, integrity, and a high degree of professionalism are non-negotiable. • Available for occasional off-hours support given the nature of executive schedules. Nice-to-Have • Prior experience supporting a founder/CEO in a startup environment. • Experience coordinating international travel and visas. WHY THIS ROLE MATTERS • Direct, trusted working relationship with the CEO. • High-ownership role at the center of the CEO's day-to-day operations. • Exposure to high-stakes scheduling, travel, and coordination at the leadership level. WHY JOIN LEPTON SOFTWARE • Fast-paced, growth-focused environment. • High-trust role with direct access to company leadership.