Description POSITION: Accounts Payable Specialist FLSA: Exempt DEPARTMENT: Accounting POSITION SUMMARY A privately owned real estate organization with an extensive portfolio of multifamily residential properties, office buildings, and assisted living facilities is seeking an Accounts Payable Specialist. GENERAL RESPONSIBILTIES • Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities. • Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors. • Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices, respond to vendors’ inquiries. • Maintain accurate vendors’ records to ensure required insurance and W-9 is in place and up to date. • Code invoices with proper G/L accounting codes. • 3-way matching. • Clarify any questionable invoice items, prices, or receiving signatures. • Maintain copies of vouchers, invoices, or correspondence necessary for files. • Obtain proper information and/or data relevant to invoices. • Prepare weekly and periodic A/P reports and other records. • Process weekly batches of checks and credit card payments. • Protect businesses against payments of inaccurate invoices and unintentional overpayments. • Ensure payments to vendors are made in a timely manner. • Provide other clerical support necessary to pay the obligations of the organization. QUALIFICATIONS & EDUCATION • Minimum 5 years of accounting payable experience. • Accounting degree preferred but not required. • Very detail-oriented and organized, with an inclination for numbers and accuracy. • Strong ability to multi-task and work independently, in a fast-paced environment. • Good understanding of Accounting Principles and practices. • Strong data entry skills with the ability to reconcile variances. • Good verbal and written communication skills. • Results-oriented with an emphasis on accuracy and timeliness. • Strong organizational and problem-solving skills. • Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat. • Experience with ResMan, Yardi Elevate, and AvidXchange. Requirements • Minimum 5 years of accounting payable experience. • Accounting degree preferred but not required. • Very detail-oriented and organized, with an inclination for numbers and accuracy. • Strong ability to multi-task and work independently, in a fast-paced environment. • Good understanding of Accounting Principles and practices. • Strong data entry skills with the ability to reconcile variances. • Good verbal and written communication skills. • Results-oriented with an emphasis on accuracy and timeliness. • Strong organizational and problem-solving skills. • Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat. • Experience with ResMan, Yardi Elevate, and AvidXchange.