Description University Physicians' Association is looking for a full time, Assistant Clinical Office Manager for Edmunds Gastroenterology. An Assistant Clinical Office Manager supports the daily operations of a healthcare practice by supervising administrative staff, ensuring efficient office workflows, maintaining compliance with healthcare regulations, and providing excellent patient service. Assistant Clinical Office Manager Job Description Job Summary: The Assistant Clinical Office Manager assists in overseeing the daily administrative and operational functions of the medical office. This role supports the Clinical Office Manager by supervising front-office staff, coordinating patient services, maintaining compliance with healthcare regulations, and ensuring efficient office operations while promoting a positive patient experience. Key Responsibilities • Assist with the daily management of clinical office operations. • Supervise and support front desk, scheduling, and administrative staff. • Coordinate patient scheduling, registration, and check-in/check-out processes. • Ensure accurate patient records and compliance with HIPAA regulations. • Monitor office workflows to improve efficiency and patient satisfaction. • Assist with employee training, scheduling, and performance coaching. • Address patient concerns and resolve service issues professionally. • Maintain office supplies and coordinate equipment maintenance. • Support billing, insurance verification, and prior authorization processes. • Prepare reports, maintain records, and assist with budgeting and inventory. • Ensure compliance with OSHA, HIPAA, and organizational policies. • Collaborate with providers and clinical staff to support quality patient care. Requirements • 2–5 years of experience in a medical office or healthcare setting. • Previous supervisory or leadership experience preferred. • Knowledge of medical terminology, insurance processes, and electronic health record (EHR) systems. • Proficiency with Microsoft Office and practice management software. • Strong leadership and team management abilities. • Excellent communication and interpersonal skills. • Organizational and time management skills. • Problem-solving and conflict-resolution abilities. • Attention to detail and accuracy. • Customer service orientation. • Ability to multitask in a fast-paced healthcare environment. • Knowledge of healthcare compliance and patient privacy regulations. Physical Requirements • Ability to sit, stand, and walk for extended periods. • Occasionally lift up to 25 pounds. • Ability to use standard office equipment and computers throughout the workday.