Job Title: Purchase Associate Employment: Full Time Position: Junior Level Location: Coimbatore Industry: Education Qualification: Any Graduate Experience: 0 - 2 years Job Summary The Purchase Associate is responsible for assisting in the procurement process, ensuring that our organization maintains a steady supply of quality goods and services necessary for operational effectiveness. Key Responsibilities • Creating purchase orders, and other relevant documents accurately and in a timely manner. • Maintain effective communication with suppliers to track order status, resolve any discrepancies, and address potential issues. • Maintain accurate databases and up-to-date records of invoices, purchase orders, Stock levels and other paperwork. • Collaborate with internal departments to determine purchasing needs and specifications and ensure the purchase is done at the right time and delivered to the client department /Institution. • Procurement & Purchasing: • Negotiating contracts with suppliers and vendors and managing inventory levels and coordinating with suppliers for timely deliveries. • Identifying cost-effective sources of goods and services and developing and implementing purchasing strategies. • Ensuring quality of procured items and addressing problems. • Vendor Management: • identifying and building contacts of vendors of various items. • Evaluating vendors based on quality, timeliness, and price by doing vendor analysis • Record Keeping & Analysis: • Maintaining accurate records of purchases, pricing, and other important data. • Analyzing purchase data to identify trends and areas for improvement. • Leading and managing a team of suppliers and buyers. • Coordinating with fellow managers to monitor inventory and determine supply needs. • Cost Savings: "Reduced procurement costs by X% through strategic vendor negotiations and contract optimization". Desired Candidate Profile • Bachelor's degree in Bcom, business administration, materials management. • Minimum of 2 years of experience in procurement or purchasing role. • Basic understanding of purchase concepts and Inventory management. • Strong Interpersonal and negotiation skills with the ability to assess and interpret data. • Proficient in using procurement software and Microsoft Office Suite. • Knowledge of market research and supplier evaluation techniques.