Description The Program Coordinator keeps the Special Populations Department organized and responsive by combining office administration, program coordination, and special-event execution. The position manages routine departmental systems, supports assigned programs, and coordinates events from planning through closeout. Requirements Duties and Responsibilities Office Administration — 40% • Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows. • Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information. • Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager. Program Support — 30% • Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation. • Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments. • Assist with data entry, reporting, file review, procurement documentation, and project closeout. Special Events — 30% • Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities. • Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications. • Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned. Minimum Qualifications • Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field. • Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting. • Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills. Core Competencies • Organization and prioritization • Professional communication • Event logistics • Accurate documentation • Initiative and discretion • Teamwork and adaptability Work Requirements • Full-time position. Local travel and occasional early morning, evening, or weekend work may be required for programs and events. • Reasonable accommodation is available as required by law. Licenses: • Valid State of Michigan Driver’s License and Vehicle Insurance. Other: • Background check and drug screen required. • Salary commensurate with experience.