Description Duties and Responsibilities: Returns & Credit Management: • Manage all product and material returns from job sites, ensuring accurate recording and crediting. • Track returns for material or warranty credit, updating the controller with the credit amount and date received. • Process and inspect returned items promptly and efficiently. • Facilitate communication between vendors and the organization, addressing queries and providing lists of materials and quantities for credit. • Ensure all returns are accurately recorded in the company database (Spectrum) using credit/return purchase orders. Parts & Delivery Tracking: • Track deliveries of parts and notify the appropriate personnel of their arrival. • Coordinate with Project Managers, warehouse staff, Inventory Department, and distribution teams as necessary. Tools & Equipment Coordination: • Issue tools and equipment requested by Project Managers and job site workers, maintaining accurate records for issuance and returns. • Locate lost or misplaced tools and equipment. • Receive, unpack, and store incoming tools and equipment, recording all necessary data in business operations software, label and tag items accordingly. • Requisition stock to replenish tool inventory when items are damaged, worn, lost, or stolen, reporting to the Warehouse Operation Manager. • Inspect tools and equipment for defects and wear upon return from job sites, reporting any damage to the Warehouse Operation Manager. • Keep all tools and equipment clean and organized in designated locations. • Perform clerical tasks as directed by the Warehouse Operation Manager. • Interface with purchasing, receiving, and business operations software as needed. • Conduct minor repairs, service, and lubrication of tools and equipment when necessary. • Deliver tools or equipment to workers as required. • Mark and identify tools and equipment using identification tags, stamps, or electric marking tools. Fleet Coordination: • Assist in coordinating vehicle swap-outs, including scheduling, tracking timelines, and communicating with field staff to minimize downtime • Manage new hire vehicle assignments — matching available vehicles to new employees, ensuring proper documentation and handoff • Oversee vehicle clean-out process for returning, transferred, or decommissioned vehicles (removing personal items, tools, and equipment before reassignment) • Maintain key management system, including tracking key assignments, managing spares, and securing keys for vehicles in transition or storage • Coordinate scheduled and unscheduled vehicle maintenance, including tracking service intervals, scheduling appointments, and following up on completion • Support inventory tracking of fleet-related equipment (e.g., toolboxes, ladders, radios) tied to specific vehicles • Flag and escalate compliance-related vehicle issues (inspections, registration renewals, recalls) to appropriate personnel Warehouse & General Support: • Maintain a clean and sanitary operating environment, responsible for the cleanliness of the receiving area. • Assist with general labor duties, including: • Serving as backup logistics driver when needed. • Performing warehouse duties such as sweeping, waste disposal, and organization. Requirements • Strong attention to detail and ability to prioritize deadlines. • Excellent communication and interpersonal skills. • Proficient in Microsoft Office and database systems. • Ability to work independently and as part of a team. • Exceptional problem-solving skills. • Valid driver’s license. Physical Demands: • Must be able to lift, carry, and move items weighing up to 50 lbs regularly. • Frequent standing, walking, bending, and reaching throughout the workday. • May be required to climb ladders or access high shelving to retrieve or store inventory. • Must be able to perform tasks in a warehouse or shop environment, which may involve exposure to varying temperatures and noise levels. • Periods of data entry and computer use are required. • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Benefits • Eligible for healthcare benefits on Day 1 of employment: • Medical, dental, vision, and prescription drug coverage • Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA) • Health Savings Account (HSA) • Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life • Accident Hospital Indemnity • Company-paid Short and Long-term Disability Insurance • Pet Insurance • Employer matched 401(k) saving plan (with Roth option) • Weekly paycheck • Generous paid holiday schedule (11 days per year) • Paid time off (vacation + sick time) • Learning & Development programs • Employee Referral Bonus Program • Tuition Reimbursement EOE – Disability/Veterans