Key Responsibilities Administrative & Compliance Management • Maintain accurate and up-to-date environmental, health, and safety (EHS) records, including Safety Data Sheets (SDS), incident reports, inspection logs, training records, and certifications. • Organize, maintain, and periodically review safety files to ensure readiness for internal audits and regulatory inspections. • Track safety and compliance metrics, including recordable incidents, near misses, training completion rates, and corrective actions. • Prepare concise weekly, monthly, and other periodic safety reports for management. • Assist with the administrative coordination of Workers’ Compensation claims, working with Human Resources, insurance representatives, medical providers, and management as appropriate. • Assist with documentation and coordination of return-to-work and modified-duty programs. Training & Program Coordination • Schedule and coordinate new-hire safety orientations and ensure required acknowledgments, training records, and supporting documentation are properly maintained. • Maintain the company safety training calendar and monitor certification and training expiration dates. • Coordinate required training and recertification, including forklift, First Aid/CPR, Hazard Communication (HazCom), and other applicable safety training. • Provide administrative support for the Safety Committee, including preparing meeting agendas, documenting meeting minutes, maintaining records, and tracking assigned corrective or action items through completion. • Assist management with communicating safety policies, procedures, and workplace safety initiatives to employees. Field & Operational Safety Support • Conduct routine workplace and facility walkthroughs to identify and document potential safety concerns. • Assist with periodic inspections of safety equipment and supplies, including fire extinguishers, eyewash stations, first-aid kits, and PPE, and maintain applicable inspection logs. • Support incident investigations by collecting employee statements, organizing documentation and evidence, and maintaining centralized files for incidents and corrective actions. • Monitor outstanding safety concerns and corrective actions and follow up with appropriate departments regarding completion. • Maintain inventory and coordinate purchasing of Personal Protective Equipment (PPE) and other safety-related supplies, while monitoring usage and applicable budget requirements. • Promote a positive workplace safety culture by encouraging employee awareness, participation, and compliance with established safety practices. Qualifications • 2-4 years in an administrative, operations, safety or coordination role • Previous experience with an EHS logistics, transportation, warehousing, moving, construction or similar operational environment preferred • Experience maintaining confidential records and tracking compliance related documentation Safety Knowledge • Basic working knowledge of workplace safety practices and applicable OSHA requirements. • General understanding of workplace injury reporting, incident documentation, safety inspections, and corrective-action tracking. • Familiarity with Workers’ Compensation administration is preferred. Administrative & Organizational Skills • Exceptional organizational and time-management skills. • Strong attention to detail and accuracy. • Ability to maintain organized electronic and physical records. • Ability to manage multiple assignments, deadlines, and follow-up items simultaneously. • Ability to handle sensitive and confidential information appropriately. Communication & Interpersonal Skills • Strong written and verbal communication skills. • Ability to communicate professionally and effectively with employees, supervisors, management, vendors, medical providers, and outside business partners. • Comfortable working with employees in both office and operational/field environments. • Ability to work independently while effectively collaborating with Human Resources, Operations, and Management.