Overall Project Duties and Responsibilities • Project Planning: • Participate in internal hand-off from sales phase to execution phase. Responsible for developing list of hand-off deliverables from sales team to execution team • Create project schedule (software: Microsoft Project). Schedule to encompass tracking total project deliverables, including at minimum hardware and services key dates. • Define and prepare project responsibility assignment matrix (RACI matrix). • Project Execution: • Lead conference calls and project meetings as needed. • Provide meeting minutes and recap emails for any meetings/conference calls. • Coordinate cabinet drawing review and approval with PAS lead and/or panel department lead. • Responsible/coordinator for any necessary drawings/documentation needed for projects (system architecture drawings, server cabinet drawings, cable schedule, …) (Software: Visio) • Assist in developing hardware FAT procedures. • Work with sales personnel to provide change order quotations needed in a timely manner: • Sales lead is responsible for final proposal, to be issued to PM. • Sales lead / PM, as appropriate, to issue change order to customer. • Consultation with sales personnel to place and track orders. • Consultation with sales and services departments on project payment schedule. • Maintain and update project schedule. • Ensure that team members are all on the same page and have up to date documentation. • Deliverable, hardware, time and cost management. • Resolve, trace and escalate critical issues to minimize project risk factors. • Communicating intensively with clients, sub-contractors and vendors to establish cordial/effective working relationship. • Reporting on project progress and communicate relevant information to superiors and company management. • Work with the Service and Project groups to ensure personnel allocation is assigned per project schedule and tasks. • Project Completion: • Ensure all project deliverables have been provided. • Confirm that all documentation is complete and backed up on the server. (Post FAT documentation, Panel Documentation, etc.) • Ensure all invoices are issued and paid. • Document lessons learned and report to upper management to help mitigate those in the future. • Close project in time accounting. • Project Closing Surveys. ** This role is not eligible for Visa sponsorship/assistance at this time. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to [email protected].