Requisition ID 2025-3847 Job Summary Cancer Registrar / Oncology Data Specialist Aptive Resources is seeking Oncology Data Specialists (ODS-C) to support cancer registry operations within the Department of Veterans Affairs (VA) Veterans Health Administration (VHA). The selected candidate will perform cancer casefinding, abstraction, follow-up, and data quality activities using VA-approved cancer registry software. The role ensures complete, accurate, and timely cancer data reporting in accordance with VA, national registry, and accreditation standards. Primary Responsibilities Key Responsibilities: Cancer Casefinding and Data Abstraction • Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software. • Complete the full NAACCR data set, including VA-specific supplemental fields, to produce a comprehensive patient record. • Document and substantiate all coded data using detailed text fields for: • Patient history and physical exam o Imaging, scans, and scopes • Laboratory and diagnostic procedures • Pathology findings • Treatment and surveillance • TNM staging and prognostic factors • Assign American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging for all eligible cases in accordance with current AJCC and SEER guidelines. • Complete all applicable physician TNM staging fields during case ascertainment or case completion. Reporting and Registry Compliance • Ensure registry data supports reporting requirements for: • VA Central Cancer Registry (VACCR) • State Central Cancer Registries • American College of Surgeons Commission on Cancer (CoC) • Maintain compliance with all applicable registry standards and coding guidelines, including: • NAACCR • SEER • AJCC • Commission on Cancer • National Cancer Institute (NCI) • WHO International Classification of Diseases for Oncology (ICD-O) • Apply current and historical coding manuals as appropriate for the patient’s diagnosis year. Follow-Up and Data Maintenance • Maintain patient follow-up information including: • Last vital status • Disease status • Supporting documentation • Update follow-up records as required, including when patients are identified as deceased or when subsequent primary cancers are reported. Quality Assurance and Data Integrity • Provide the Contract Manager with a list of completed cases. • Submit periodic reports to the Oncology Data Lead using VA-approved trackers documenting case review results. • Tracker reports must include at minimum: • Facility Identification Number (FIN) • Accession/Sequence Number • Primary Site • Class of Case • Histology/Behavior • Diagnosis Date • Tumor Size • Extent of Disease (EOD) • SEER Summary Stage (SSS) • AJCC Stage • Treatment Modality Summary • Last Follow-Up Date • Personnel Name • Notes describing identified issues and corrections • Participate in VISN or facility cancer committee quality reviews when requested. • Correct all identified data issues within 30 days of notification from VA Central Office (VACO) or facility quality assurance reviews, at no additional cost to the Government. Security and Confidentiality • Maintain strict confidentiality of patient records in accordance with: • Privacy Act of 1974 • VA computer access security agreements • All applicable federal and VA information security policies. Minimum Qualifications Minimum Qualifications: • ODS-C credential in good standing. • Minimum 2+ years of ODS-C, cancer registry experience. • Demonstrated experience with cancer case abstraction, staging, and registry data standards. • Ability to maintain ODS-C certification through required continuing education credits. • Ability to complete all VA mandatory training and educational requirements by required deadlines.