Overview The Office Coordinator will play a key role in ensuring smooth daily operations and a welcoming environment for both visitors and employees, on a part-time basis (16–24 hours per week). This individual will support a variety of administrative and office support tasks, assist with scheduling, and help coordinate travel and expense processes. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly. Responsibilities RECEPTION & HOSPITALITY: • Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company. • Assist with scheduling and calendar management for company meetings, team events, and office activities. • Order, coordinate, and set up meals for meetings, team events, and other office functions as needed. ADMINISTRATIVE SUPPORT: • Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary. • Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized. • Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place. EXPENSE AND TRAVEL MANAGEMENT: • Assist with tracking office-related expenses and preparing expense reports for review. • Support the booking of employee travel, including flights, accommodations, and ground transportation, in accordance with company policy. KNOWLEDGE/SKILLS/ABILITIES: • Previous experience in office management, reception, or administrative roles. • Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information. • Strong interpersonal skills and a welcoming demeanor. • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools. • Exceptional organizational skills with attention to detail and the ability to multitask. • Ability to work independently and respond quickly to changing priorities. Qualifications EXPERIENCE • 1+ years of office administration, reception, or coordination experience. EDUCATION: • High school diploma or equivalent required; Associate's or Bachelor's degree preferred. We offer competitive hourly compensation and a supportive work environment dedicated to professional growth and development. Benefits eligibility for part-time positions is determined in accordance with company policy.