Job description: We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience. Key Responsibilities: • Collaboration & Customer Experience: • Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing. • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing. • NYS Document Preparation: • Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements. • Deal Pre-Breaking & Accounting Support: • Accurately pre-break deals before they are sent to the centralized accounting office for further processing. • Transaction Posting & Logging: • Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation. • Registry & Plate Management: • Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status. • Cashiering Duties: • Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions. • Deposits & Reconciliation: • Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner. • Registration Monitoring & Posting: • Post NYS registrations and monitor registration accounts to ensure compliance and accuracy. • Vehicle Preparation: • Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections. • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades. • End of Month Procedures: • Participate in the dealership’s end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted. Qualifications: • High school diploma or equivalent required; additional certification in automotive or business administration is a plus. • Previous experience in a dealership environment or similar administrative role preferred. • Strong knowledge of NYS DMV laws and dealership operations. • Excellent organizational and time-management skills. • Strong attention to detail and accuracy in all tasks. • Ability to work efficiently both independently and as part of a team. • Strong communication skills, both verbal and written. • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.