Overview GENERAL SUMMARY OF POSITION: Under the general supervision of the Sr. Director of Advancement Administration and Finance or designee, the Associate Director manages the day-to-day operations, including organization, coordination, and management of all administrative and budgetary areas of the department. Performs a wide range of complex accounting functions involved in gift processing and the maintenance of financial records, departmental budgets, HR activities, purchasing, vendor contracts, facilities, and equipment planning. Responsibilities MAJOR RESPONSIBILITIES: • Works with financial reporting to reconcile fundraising totals and finance deposits. • Assist in preparation and distribution of budget reports. • Supervise dispersion of funds among Advancement budgets • Process journal entries • Coordinate submission and tracking of department contracts, invoices, bankcards and gift cards. • Prepares reports for financial and compliance audits for finance department. • Manage systems and processes to streamline ordering and requests, ensuring all areas are well stocked and maintained. • Oversee routine services and service providers for the department. • Manage and execute onboarding and terminating staff, including equipment orders and asset management. • Maintain personnel files. • Process timesheets for temporary staff and additional compensation forms for department staff • Provide back-up gift processing support for department. • Provides biographical data support in SalesForce CRM as needed. • Coordinate space renovations and moves with facilities. • Advise Advancement personnel on human resources, procurement and financial policy and procedures. • Maintain an ongoing administrative relationship with appropriate UMass Chan departments. • Responsible for issuing correspondence pertaining to departmental issues and projects. • Evaluate and implement methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of the department and ensure that proper procedures are followed. • Coordinate special projects as assigned. • Perform other duties as required. Qualifications REQUIRED QUALIFICATIONS: • Bachelor's degree • 2 years of budgeting, accounting, administrative, or related experience • Possesses strong oral and writing skills. • Works well as member of a team in a fast-paced environment • Superb attention to fine details • Self-starter who needs minimal direct oversight and has strong organizational skills • Proficiency in using Microsoft Office applications and databases