Legal Secretary #4129, #4132 Lawyer Regulation | Fort Lauderdale Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: -Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.) -Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. -Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. -Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily. -Answers telephone and makes case notes in the case management system regarding call. -Receives and scans incoming mail into case management system. Prepares outgoing mail. -Handles public record requests in GovQA. -Prepares bar counsels’ travel requests and expense reports. -Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.). Knowledge: - Correct spelling, punctuation and grammar - Standard business formats and styles - Adobe Acrobat - Legal terminology - Style and format of legal pleadings - Office procedures and practices -Computers, printers, facsimile machines, copiers, scanners and postage meter. Skills: - MS Word - MS Office (Outlook, Word and Excel) - Use of personal computer - Basic arithmetic Abilities: - Type sixty (60) correct words per minute - Learn and work with various databases - Pay attention to detail - Type letters, memoranda and pleadings in correct format - Create ADA compliant forms and documents using Adobe - Organize and prioritize work - Communicate effectively and professionally, both verbally and in writing - Handle multiple tasks - Operate well under pressure and in a team atmosphere - Tactfully manage difficult situations - Demonstrate initiative in group projects and individual settings -Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer -Lift 5 to 10 lbs Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.