Job title: Facility Manager Reports to: Program Director FLSA Status: Exempt / Full Time Date Issued: May 2026 POSITION SUMMARY: The Facility Manager is responsible for the supervision of the maintenance and housekeeping staff. Ensure the resident/shelter is operating efficiently, building maintenance is satisfactory, and facility equipment is in good repair. ESSENTIAL JOB FUNCTIONS: Through the employee’s own efforts, the employee accomplishes the following essential functions: • Responsible for supervision and training of the maintenance workers, housekeeping staff in all job duties aspects. • Schedule work assignments, prioritize repairs and other maintenance needs for the building. • Provides instruction and oversight for staff in performing maintenance and repair functions. • Supervises and verifies satisfactory completion of all on-going maintenance requirements (i.e. painting, waxing, snow removal, garbage disposal, landscape, watering, etc.) • Ensure that building systems are fully and properly inspected in accordance with all applicable regulations and codes. • Clearing any code violations in a timely manner. • Upkeep and maintained contracts and prepare bidding for contract renewals. • Ensure all service contracts are being preformed timely and fully. • Reports hazards and unusual events or incidents to Director. Comply with incident reporting procedures. • Reports, records and assigns all work orders. • Develop and maintain accurate and detailed inventory control records. • Assists clients moving in and out shelter. • Perform simple carpentry, plumbing, and electrical tasks. • Prepares scopes of work and bidding for all large projects. • Adhere to all OSHA requirements. • Review bids for inventory and equipment purchasing; ensuring costs reductions and top quality products. • Set up purchasing procedures for staff and management, outlining purchasing requirements, authorization and approvals and product usage. • Responsible for all administrative functions; scheduling of work assignments, shift schedules, and track time off, record payroll, etc. • Make repairs to HVAC units, filters, coils, motors, thermostats and electrical controls. • Responsible for maintaining inventory of materials to perform assignments. • Repair and or replace: Toilets, toilet seats, sick, tub drains, shower bodies and associated plumbing. • Maintain a high standard of workmanship. • Complete all daily maintenance check lists. • Maintain records of all open and completed work order and preventative maintenance. • Serve as the on-site Fire & Life Safety Director (F89), ensuring adherence to all NYC fire code and DOB regulations. • Develop, implement, and regularly update the comprehensive Fire Safety and emergency Action plan. • Oversee daily fire safety operations and supervise Fire Safety Directors and Fire Guards • Ensure full compliance with NYC fire codes and building safety regulations • Coordinate fire drills, emergency preparedness, and response procedures • Maintain accurate logs, reports, and compliance documentation • Act as the main point of contact for clients, building management, and emergency personnel • Train, mentor, and support fire safety staff QUALIFICATIONS: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or ability required. • Minimum Required Education & Experience: • HS Diploma or GED required. • 5 years of experience as a building superintendent or plant management experience required. • Proficient in computer software programs (Word, Excel, Power Point, ADP, etc.) • F89 – Fire safety director • S12 Sprinkler. certification • S13 Standpipe Certification • Osha 30 • P99 – Low-pressure Boilers • HVAC certification • Experience working with boilers, HVAC systems, plumbing and electrical systems, and usage of hand and power tools required. • Strong communication skills • Proven • CPR First Aid • Driver’s License • Preferred Education & Experience: • Demonstrated knowledge, experience, or capacity to work with homeless families / individuals and/ or disadvantaged populations. • French / Spanish speaking. • Computer Skills: • Proficient computer skills needed for composing emails on Microsoft applications, accessing the HR information system and accessing the device, and composing correspondence. Benefits: - Medical, Dental, Visions, STD, LTD, Life insurance, 401K with up to 3% matching, multiple voluntary benefits offered, flex medical account, Flex child care account, Legal, Metlife additional coverages available. - Vacation Time, Personal, Mental Health, Sick, Birthday.