Location: Santa Clara, California, United States Job ID: R0003075 Date Posted: 2021-06-18-07:00 Company Name: Hitachi America, Ltd. Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No Job Description: R&D Administration Specialist Company: Hitachi America, Ltd. Division: R&D Planning Office Location: Santa Clara, CA Status: Temp, Full-Time for approximately 9 months Summary Hitachi America, Ltd. (www.hitachi-america.us) is seeking to hire an experienced Administrative Specialist that is bilingual in English and Japanese. The Administrative Specialist will support our R&D team based in Santa Clara, CA. The position will include a broad range of administrative duties in support of the R&D staff, including, but not limited to providing new hire onboarding support, invoice processing and purchasing lab and office supplies. Responsibilities • Provide support for the purchase requisition process (SOW, new vendor setups, request purchase order on SAP, etc.) • Payment tracking and record keeping in addition to asset inventory record keeping • Invoice processing • Purchasing and tracking of R&D office supplies as directed by the lab • Support onboarding and termination processes for Employees, Trainees, Interns, Contractors and Temps (laptops, mobile phones, business cards, access badges, IT account setup, etc.) • Tracking of contractors and temporary employees work hours and process related invoices • Provide support to Accounting, Legal, Purchasing, and HR as needed • Provide support for meeting and employee events (conference room reservation, order refreshments/catering, restaurant reservations, R&D event assistances, gift purchasing, etc.) • Travel logistics support for senior managers, senior visitors and guests along with travel expense report assistance • Administrative support to senior managers and senior visitors • R&D activities internal/external documents tracking and record keeping • Follow up with internal/external requests; obtain signatures, approvals, agreements, NDAs, etc. • Provide administrative support to maintain and communicate general R&D and research specific procedures • Support the operations of the office (cubicle assignments, map updates) • Maintain the email distribution list • Support the import/export procedures; create shipments Qualifications • At least 3-5 years of experience working as a bilingual Administrative Assistant • Fluency in Japanese is required (oral & written) and familiarity with Japanese and American culture is a must • Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel) in both English and Japanese • Ability to manage multiple job tasks with competing priorities • Must be flexible, reliable, and able to easily interact with all levels • Strong problem-solving capabilities • Superior interpersonal and communication skills • Ability to work overtime as needed Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.