Job Title: Project Administrator/Biller Department: Administration Employment Type: Full-Time Position Overview We are seeking a senior-level Project Administrator/Biller with experience in the specialty construction industry (MEP, electrical, mechanical, fire protection, or similar) to support multiple Project Managers and oversee accurate, compliant project billing. This role plays a critical part in project financial performance and requires a strong understanding of cost projections, contract language, billing requirements, and lien waivers. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. The ideal candidate is highly organized, detail-oriented, and confident working cross-functionally in a fast-paced construction environment. Key Responsibilities Project & Financial Support • Support multiple Project Managers across active projects • Track budgets, committed costs, and cost projections; identify and communicate variances • Assist with project setup, forecasting and change order entry/impact • Maintain accurate project documentation, including contracts and amendments Billing & Contract Compliance • Prepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats) • Ensure billings align with contract terms, approved change orders, and schedules of values • Interpret contract language to ensure compliance with billing and documentation requirements • Coordinate internal billing approvals and respond to customer or GC inquiries Lien Waivers & Closeout • Prepare, track, and manage conditional, unconditional and/or sub-tier lien waivers in accordance with state or contract requirements • Support project closeout, including final billing, retention release, and documentation • Maintain organized records for audits and internal review Collaboration & Communication • Act as a key liaison between Sales, Project Managers, accounting, owners, and customers • Partner with accounting on payment application, billing corrections, and job reviews Qualifications Required • 5+ years of experience in construction project administration and/or billing • Experience in specialty construction (MEP, electrical, mechanical, fire protection, or similar) • Strong understanding of construction contracts, billing processes, and job cost tracking • Working knowledge of conditional, unconditional and sub-tier lien waivers • Proficiency in Excel and construction ERP/accounting systems Preferred • Experience supporting multiple Project Managers and high-volume billing • Familiarity with systems such as Viewpoint, Sage, Procore, or similar • Strong organizational and communication skills What Success Looks Like in This Role • Accurate, timely, and compliant monthly billings • Clear communication of cost impacts and billing issues • Well-organized project documentation and lien records • Trusted partnership with Project Managers and Accounting Why Join Us • Join an employee-owned company where your work directly contributes to shared success • Be a trusted member of the project team, working closely with Project Managers, accounting, and operations • Your experience and attention to detail are valued and relied upon • We offer a collaborative environment built on accountability, communication, and long-term ownership Work Environment • Office-based with potential for hybrid work arrangements • May require travel to other office locations around our footprint (on occasion) Compensation • Commensurate with experience. • Includes benefit package (medical, 401k, PTO, etc.)