Job Title: Assistant Purchasing Specialist Job Summary: The Assistant Purchasing supports the Purchasing Department by assisting with procurement activities, maintaining accurate records, and ensuring materials and supplies are ordered, received, and documented in a timely and cost-effective manner. This role helps ensure uninterrupted operations by coordinating with vendors, internal departments, and the purchasing team. Essential Duties and Responsibilities: • Assist with creating and processing purchase orders in accordance with company policies • Communicate with vendors regarding pricing, availability, delivery schedules, and order status • Track and follow up on open purchase orders to ensure timely delivery • Maintain accurate purchasing records, invoices, and related documentation • Verify received materials against purchase orders and report discrepancies • Assist with inventory tracking and reporting as needed • Support cost control efforts by obtaining quotes and comparing pricing • Coordinate with accounting and other departments to resolve purchasing or invoice issues • Maintain vendor files and assist with vendor onboarding • Perform general administrative duties related to purchasing operations Qualifications: • High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred • Previous experience in purchasing, procurement, or administrative support preferred • Strong organizational and time-management skills • Attention to detail and accuracy • Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems • Ability to communicate effectively with vendors and internal teams • Ability to work independently and handle multiple priorities Physical Requirements: • Ability to sit or stand for extended periods • Ability to lift up 35lbs. Work Environment: • Office and/or manufacturing environment • Fast-paced setting with frequent interaction across departments Reports To: Purchasing Manager