Litigation Legal Administrative Assistant Location: Boston, MA Compensation: $75,000–$90,000 annually Schedule: Hybrid – 3 Days In Office / 2 Days Remote Experience: 5+ Years Required; 10–20+ Years Strongly Preferred Practice Area: Complex Civil Litigation Position Overview A nationally recognized litigation law firm is seeking an experienced Litigation Legal Administrative Assistant to join its Boston office. This position will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated civil matters. The ideal candidate is a seasoned legal administrative professional with extensive litigation experience, strong knowledge of Massachusetts and federal court procedures, and the ability to independently manage multiple attorneys, deadlines, filings, and administrative responsibilities in a fast-paced environment. This is an excellent opportunity for an experienced legal professional who takes pride in being a trusted and highly dependable member of a litigation team. Key Responsibilities • Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals. • Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents. • Prepare Tables of Contents and Tables of Authorities. • Create document shells and assist attorneys with motions, discovery, hearings, and trial preparation. • Electronically file documents with Massachusetts state and federal courts. • Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines. • Proofread legal documents for formatting, accuracy, completeness, and compliance prior to filing or distribution. • Maintain organized and up-to-date electronic client and matter files. • Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and other critical dates through Outlook. • Coordinate attorney travel arrangements and prepare expense and mileage reimbursements. • Enter, review, and revise attorney time entries and applicable litigation codes. • Review vendor invoices and prepare check requests and payment submissions. • Assist with prebill editing and coordinate with billing personnel to ensure accurate and timely client invoicing. • Assist with conflict checks and new matter procedures. • Provide professional telephone and client support on behalf of assigned attorneys. • Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed. Requirements Qualifications • 5+ years of experience as a litigation legal administrative assistant or litigation legal secretary required. • Candidates with 10–20+ years of sophisticated litigation support experience are strongly encouraged to apply. • High school diploma required; college degree preferred but not required. • Strong experience with state and federal electronic court filing is required. • Knowledge of Massachusetts state and federal court rules and procedures, including familiarity with Massachusetts Superior Court Rule 9A, strongly preferred. • Advanced proficiency with Microsoft Word and Outlook; proficiency with Excel and PowerPoint. • Experience with legal technology and filing platforms such as PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, and iManage, or comparable systems. • Experience with Aderant or similar legal billing software is a plus. • Notary Public designation is a plus but not required. • Experience supporting attorneys in complex civil litigation is strongly preferred. What We're Looking For The successful candidate will be someone who is: • Highly organized and exceptionally detail-oriented. • Comfortable supporting busy litigation attorneys with competing priorities. • Able to work independently and anticipate attorney needs. • Experienced managing court deadlines and time-sensitive filings. • An excellent written and verbal communicator. • Skilled at proofreading and producing polished legal documents. • Dependable, professional, and responsive. • Comfortable working in a high-volume, deadline-driven environment. • Able to prioritize multiple assignments without sacrificing accuracy. • Collaborative and willing to assist attorneys, paralegals, and colleagues as needed. • A strong problem solver who takes ownership of their work. Benefits Compensation & Benefits Salary: $75,000–$90,000 annually, depending on experience and qualifications. The firm offers a comprehensive benefits package that includes: • Medical, dental, and vision insurance • Life insurance • 401(k) retirement plan • Paid time off • Cell phone stipend • Technology reimbursement/support • Fitness reimbursement • Professional liability coverage • Identity protection benefits • Hybrid work flexibility • Additional firm-sponsored benefits and resources