Job Function – Receives and processes Bank and Holding Company invoices in a timely and accurate manner. Research new vendors and maintain existing vendors. Communicates with vendors and employees. Prepares checks for mailing. Job Responsibilities – • Enters all invoices into the accounts payable software. This includes: • assigning appropriate general ledger accounts and cost centers based on an understanding of basic accounting principles • review of invoices for appropriate documentation • assigning to appropriate approver • ensuring compliance with Bank policies and procedures • Performs research and analysis on all open accounts payable issues, including but not limited to invoices, payments, vendor accounts, and general ledger coding. • Maintains vendor records and ensures that all necessary documentation is accurately filed and up to date, including verifying account information with vendors and obtaining updated W-9’s. • Assists with employee expense reimbursement review. • Works closely with the other accounts payable team members. • Monitors all vendor accounts to ensure payments are issued timely and are up to date. • Collaborates effectively with accounting and other internal departments to resolve any invoice or payment issues • Provides excellent customer service and clear communication with employees and vendors. • Ensures that own work is in compliance with all applicable laws, regulations, policies and guidelines. • Assist with preparing 1099s annually. • All other duties and ad-hoc projects as assigned. Education and Related Experience – • High School Diploma or equivalent (GED) required • Associate or bachelor’s degree in accounting or related business field OR 3+ years of relevant bookkeeping experience Skills and Abilities – • Must understand and apply appropriate general ledger coding rather than relying solely on predetermined invoice coding • Must possess excellent attention to detail • Must possess excellent verbal and written communication skills • Must possess excellent organizational skills and meet all deadlines • Must possess ability to perform detailed tasks with accuracy • Must possess strong mathematical skills • Must possess ability to handle confidential financial information with discretion • Must possess knowledge of standard office equipment including computer, scanner, and copy machine • Must possess strong knowledge of Microsoft Outlook and Microsoft Excel Working Conditions and/or Physical Requirements – • Requires constant answering/usage of telephone • Requires corrected vision and hearing to normal range • Requires ability to work under stress and meet deadlines • Requires ability to operate a keyboard • Requires ability to move freely about the office building • Requires ability to lift/move/carry up to 25 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department an “undue hardship” then the employee must be accommodated; hence, omitting lifting as a physical requirement. Equal Opportunity Employer/Veterans/Disabled