JOB DESCRIPTION: OFFICE MANAGER JOB TITLE: Office Manager EMPLOYER: Auto Fit USA LLC DEPARTMENT: All DEPARTMENTS REPORTS TO: Upper Management SUMMARY: Manages and coordinates office and warehouse operations and activities. OFFICE MANAGER DUTIES AND RESPONSIBILITIES: • Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing. • Orders and maintains office supplies and inventory. • Maintains office equipment; negotiates and monitors purchase and lease contracts. • Analyzes and maximizes office productivity. • Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow. • Develops and manages a central filing system including archives and vendor files. • Establishes and monitors uniform correspondence procedures and style practices. • Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs. • Manages office(s) security system. • Prepares reports and correspondence as needed. • Negotiates and maintains contracts with outside vendors. • Manages office petty cash fund and reimbursement procedures. • Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. • Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow. • Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. • Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance. • Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. • HR generalist and some HR activates • Safety and OSHA 300 compliance • Performs other related duties as assigned by management. OFFICE MANAGER SUPERVISORY RESPONSIBILITIES: • Directly supervises 20 employees within the 5 department(s). • Indirectly supervises 200 employees within the 5 department(s). • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. OFFICE MANAGER QUALIFICATIONS: • Bachelor’s degree (B. A.) or equivalent, two to four years related experience, or equivalent combination of education and experience. • Basic competence in duties and tasks of supervised employees. • Excellent verbal and written communication skills. • Commitment to excellence and high standards. • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. • Ability to work independently and as a member of various teams and committees. • Acute attention to detail. • Ability to deal effectively with a diversity of individuals at all organizational levels. • Good judgment with the ability to make timely and sound decisions • Demonstrated ability to plan and organize projects. • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. • Proficient in HR platform, Training videos program, Microsoft Office • Must be able to speak, read, write, and understand the primary language(s) used in the workplace. • Bilingual skills are a plus. OFFICE MANAGER COMPETENCIES: • Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. • Delegation--Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. • Leadership--Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. • Managing People--Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills. • Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. • Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. • Cost Consciousness--Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. • Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. • Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. • Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. • Quantity--Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. • Innovation--Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. OFFICE MANAGER PHYSICAL DEMANDS AND WORK ENVIRONMENT • Continually required to stand • Continually required to walk • Continually required to sit • Continually required to utilize hand and finger dexterity • Continually required to talk or hear • Occasionally required to lift/push/carry items less than 25 pounds • Continually loud noise (examples: metal can manufacture, large earth-moving equipment) • Continually very loud noise Phones OFFICE MANAGER BENEFITS • Paid Time Off • Employee Discounts • 401K • Medical, Vision, & Dental Insurance • Short & Long Term Disability Insurance • Accidental, Critical, & Hospital Indemnity Insurance • Term Life Insurance