Core Procurement • Purchase Requisition (PR) Review • Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR • Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing for Capex, Opex, Bulk Material & Services • Contribute to the strategic sourcing process by participating in activities such as: Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category • Preparing the request for information (RFI) document for bidder evaluation • Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) • Preparation of the Request for Proposal (RFP) document • Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors • Technical and Commercial bid evaluation of vendors Conducting fact-based negotiations with shortlisted bidders • Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA Contract Preparation and Order Placement • Prepare contract document as per stated protocols & standard templates Set up the approved contract record within the ERP system, using the appropriate system steps and functionality • Maintain the contract document for future reference as per defined document management policy • Send the contract to vendor and all identified stakeholders • Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts: • Based on approved NFA, prepare, review and issue rate contracts • Prepare master outline agreement (OA) in ERP system based on rate contract • Prepare PO / SO for procurement under valid rate contract Associated Procurement Activities Post Order Management • Prepare Billing Break Up and get it uploaded in SAP, if applicable • Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery • Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. • Facilitate closure of contracts and take necessary actions • Manage inbound logistics services for other Ex-Works Domestic Supplies • Execute contingency plans in case of immediate business requirements • Supplier/ Vendor Identification and Onboarding • Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation • Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments • Check details of forms submitted by vendor for their completeness and validity of documents • Coordinate with Quality/Engg /User team for vendor assessment if required If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor • Input required data and documents into the MDG Ariba system to get vendor code created in SAP Supplier/ Vendor Performance Management • Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: • Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated • Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment • Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level • In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters • In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement Education Bachelor's degree in engineering in any discipline General Experience More than 5 years of experience in supply chain management, procurement and related area. Technical Experience ► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering ► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.). ► Demonstrate methodical and precise approach towards commercial and contractual execution ► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management