Key Responsibilities 1. Financial Operations & Budget Management • Track and monitor the project budget, including consultant fees, operational expenses, and development costs • Maintain budget trackers, forecasts, and variance reports for review by the Museum Director • Ensure adherence to approved budgets and flag deviations or risks proactively • Support financial planning and cash flow management during the development phase 2. Payments, Invoicing & Commercial Coordination • Process all vendor, consultant, and contractor invoices in a timely and accurate manner • Coordinate with internal finance teams for payment approvals, disbursements, and reconciliations • Manage vouchers, supporting documents, and payment-related compliance requirements • Track contractual milestones linked to payments and ensure documentation completeness 3. Consultant & Vendor Administration • Act as the central coordination point for all project consultants (design, curatorial, exhibition, technical, etc.) • Maintain records of contracts, fee structures, payment schedules, and amendments • Support onboarding and administrative requirements for consultants and vendors 4. Travel & Logistics Management • Manage travel bookings, accommodation, and logistics for all consultants, advisors, and project-related visitors • Coordinate itineraries, approvals, and reimbursements in line with project policies • Ensure cost-effective and well-documented travel arrangements 5. Administrative Operations • Oversee day-to-day administrative functions related to the museum development office • Maintain organized records of agreements, correspondence, approvals, and reports • Support the Museum Director with administrative coordination, scheduling, and documentation 6. Compliance, Reporting & Controls • Ensure compliance with internal financial controls, audit requirements, and organizational policies • Prepare periodic financial and administrative status reports for leadership review • Support audits and reviews related to project expenditures and contracts Qualifications & Experience • Bachelor’s degree in Commerce, Finance, Business Administration, or a related field • 6–10 years of experience in administration, finance operations, or commercial management, preferably in project-based environments (infrastructure, real estate, cultural projects, or large developments) • Prior experience working with consultants, vendors, and multi-disciplinary teams is strongly preferred • Experience in cultural, museum, or institutional projects will be an added advantage