JOB DESCRIPTION Administrative Aide 2 Hourly Pay Rate: $10.00 - $20.00 The Administrative Aide 2 will support the department/organization in various administrative and operational tasks. Responsibilities: • Assisting with day-to-day operations of the department • Helping with or preparing for department events • Answering and operating departmental phones, emails, or other correspondence • Supporting department staff • Answering student, faculty, staff, or University visitor questions • Providing customer service • Updating and maintaining department files • Demonstrating professional verbal and written skills • Using Microsoft, Adobe, or other computer or departmental programs • Creating social media material and marketing materials • Helping with or preparing for department events Qualifications: • Active enrollment as a student at Tulane University • A Federal Work Study Award (potentially) • Relative, prior experience working in an office setting (potentially) • Another administrative position (potentially) About Us: This position will help student employees demonstrate and cultivate the career readiness competencies in accordance with the National Association of Colleges and Employers (NACE). • Perform opening and closing procedures as well as equipment and furniture inventories for the building and conference rooms • Ensure that public meeting areas are properly set up to accommodate scheduled activities, including moving of tables and stacks of chairs • Review Operation Reports for the current and following day’s meetings. Assist with meeting room and event set-ups as needed (i.e. setting up tables and chairs in various formations, unlock/lock rooms, turn on/off lights, provide required equipment, make changes as requested) • Monitor all meetings and events occurring within the building. • Have working knowledge of LCD projectors, Apple TV monitors, wireless microphones, and various sound system equipment (training will be provided) • Assist the Professional Staff with various office tasks, errands, and projects as needed • Responsible for the security and safety of the building as well as performing opening and closing procedures • Currently enrolled and taking classes as a Tulane University student • Currently in good standing with the university • Employ strong interpersonal and public relations skills • Have the ability to work independently and with diverse groups of people • Maintain a mature and professional in manner and appearance • Able to lift/move at least 30lbs