Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN SUMMARY Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects. ESSENTIAL DUTIES • Purchase Order (PO) Management: • Issue POs per associate need/project. • Research warranty and request vendor quotes. • Obtain necessary approvals; track non-project items. • Communicate delivery/installation status. • Invoice and Budget Management: • Process/review invoices for capital projects. • Manage project POs, ensure budget compliance. • Assist with O&E Forecast Tracking and Budget Compliance • Contracts & Vendor Liaison: • Coordinate with internal partners • Support contract review and vendor onboarding. • Coordinate with and managing external vendors. • Partner with legal on contract revisions. • Run RFPs • Project Close-Out & Documentation: • Archive documents and invoices in project systems. • Ensure all items are reconciled and projects are closed out. • Reconcile records; send reports/copies to stakeholders. • Continuous Improvement: • Propose new templates/processes. • Assist with checklist/template development. Governance • Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups. • Centralized documentation maintained (contracts, QBRs, SOPs, performance reports). • Audit of playbooks; track completion and adoption metrics. • Accurate invoicing and data integrity • Assist in SLA/KPI adherence QUALIFICATIONS & EXPERIENCE REQUIRED • Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment. • Familiarity with PO processes, contract review, and invoice processing Skills & Abilities Required • Strong organizational and communication skills with an attention to detail. • Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA). • Proactive problem-solving mindset and ability to coordinate across departments and vendors. • Strong analytical and reporting skills. • Strong excel skills. Preferred Skills • Knowledge of workplace accommodations and facility project management. • Experience with legal or capital project invoice processing. • Proficiency with digital filing systems and collaborative work tools. Reporting Structure • Reports to Corporate Real Estate Program Services Manager.