Job Designation: Assistant Job Summary: The Assistant Purchase will be responsible for end-to-end procurement activities, including PR/PO processing, vendor coordination, invoice management, and timely procurement of goods and services across various departments. The role ensures cost-effective purchasing, compliance with institutional policies, and smooth operational support for academic, administrative, and campus requirements. Designation Assistant Location Navi Mumbai Department Purchase & Stores Key Responsibilities • Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination. • Manage procurement and requirements for Library (books, journals, subscriptions). • Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs. • Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables. • Support Examination department for procurement of examination-related materials. • Assist Academic departments in purchasing teaching aids and classroom materials. • Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery. • Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits. • Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements. • Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing. • Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery. • Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements. • Manage Marketing procurement including branding materials, promotional kits, and event-related requirements. • Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes. • Follow up with Accounts team for timely vendor payments and financial closures. • Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness. • Assist in procurement for new schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements. • Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events. • Manage student-related procurement including blazers, ID cards, and other student accessories. • Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently. Educational Qualifications • Graduate degree from a recognized university. Professional Certifications • Certification in Supply Chain Management, Procurement, or Material Management (preferred). Professional Experience • Minimum 3 years of relevant experience • Prior experience in a similar field is preferred Skills and Competencies • Strong understanding of procurement and purchase processes (PR/PO cycle). • Vendor management and negotiation skills. • Good knowledge of invoice processing and documentation. • Ability to coordinate with multiple departments and stakeholders. • Proficiency in ERP systems, MS Office, and procurement tools. • Strong organizational and time management skills. • Attention to detail and compliance-oriented approach. • Ability to handle multiple tasks and meet deadlines under pressure. • Good communication and coordination skills.