About LighthouseAI LighthouseAI provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies. The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance. LighthouseAI creates a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions. This is a full-time in office position in Narberth/Penn Valley, PA. Working Hours: Monday-Friday 8am - 4:30pm Essential Duties and Responsibilities: Office Assistant • Document Management • • Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping. • Shred confidential and outdated documents in compliance with company policies. • File and retrieve documents as needed. • Process incoming mail for project managers, including opening, scanning, and uploading documents. • Convert files to different formats as needed (Adobe PDF, etc.). • Maintain and update the client database (Lighthouse – Document Repository). • Mailroom and Office Support • • Serve as a backup for the mailroom, handling tasks in the absence of designated staff and assisting with mail related requests. • Prepare and coordinate mail drops and deliveries through UPS, USPS, and FedEx. • Receive and distribute incoming packages and correspondence efficiently. • Assist with conference-related shipments and other special projects as assigned. • General Office Tasks • • Perform light housekeeping duties, such as breaking down and disposing of boxes to maintain a clean and organized workspace. • Lift and move items up to 40 lbs as required for shipments, office organization, and supplies management. • Support various administrative functions as needed based on business requirements. • Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or it’s clients. • Administrative Duties: • • Take on additional responsibilities and tasks as determined by the evolving needs of the company and its customers. • Support front office and office manager duties as needed • Demonstrate flexibility and a proactive approach to meeting dynamic organizational goals. Qualifications: • 2+ years of office administration or document management experience. • Previous experience in a law firm is preferred but not required. • Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases. • Strong organizational skills with attention to detail and accuracy. • Effective written and verbal communication skills; ability to handle confidential information professionally. • Flexible, proactive, and able to manage multiple priorities in a fast-paced environment. • Ability to lift up to 40 lbs and perform light housekeeping/office support tasks. Compenstion: $24/hour Benefits: • Health, Dental, Vision Insurance • STD, LTD, Life Insurance • 401(k) • 10 Paid Holidays • 3 weeks PTO annually