• Make environmental preservation and safety a priority. • Creating the team's monthly, weekly, and quarterly reports and meeting schedule • Help prepare for audits • Provide and evaluate unprocessed data and slides for quarterly warnings and Quarterly Management Reviews (QMR). • Help with any ad hoc duties that the line manager requests. • Organize and plan vetting inspections for agents, oil companies, ship teams, and vessels; • As mandated by the BMA, notify the Flag State Authority following any PSC inspection on board vessels. • Provide OCIMF with PSC reports and, if relevant, Non-Conformance reports. • Update the SIRE INTERTANKO benchmarking repository; • Get and monitor bills and responses pertaining to SIRE, Non-SIRE, and audits; • Keep the officer matrix, HVPQ, Q88 data, and OCIMF reporting up to date; • Work with the audit team, managers, and boats to keep an eye on the tracking and closing of the Navigation, Cargo, and Mooring audit. • Follow up, check the contents, and upload audits, including ISM code reviews, ISPS, ELP, TMSA, and other customer/class audits. • Get, examine, and update incident and near-miss reports in the reporting system. • Gather and immediately send monthly HSEQ meeting responses to boats. • Create and upload the minutes of the shore team meetings to the ship management SharePoint site. • Keep track of HSEQ-related tracking sheets, including incident follow-up, audit dates, and LTI free dates. • To guarantee adequate overlap with the contract administrator, have a solid understanding of contracts and contractual administration. • Assist in the compilation of management reviews every three months. Requirements: • It is preferred to have appropriate administrative experience in the marine industry or a diploma in business or maritime studies. • The ability to think critically, solve problems, manage time, and make decisions • The capacity to effectively and favorably react to consumers • Exhibits interpersonal and teamwork abilities • Excellent communication skills in both written and spoken English • Well-versed in Microsoft Office programs