ESSENTIAL JOB FUNCTIONS: The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned. • Provide and assist customer service to the public, in person or by telephone, as requested and direct persons to appropriate person or division when needed. • Provides and ensures security compliance to departmental and law enforcement policy and procedures. • Reviews agency directives and policies relative to CJIS/FDLE requirements to ensure compliance. • Retrieve case files, distribute, copy and make files available in accordance with Department policy, state and federal laws. • Performs data entry; operates a computer to enter, retrieve, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, records management, computer aided dispatch, scanning/imaging, e-mail, internet and or other computer programs. • Reviews and codes electronically received police reports into pre-determined categories for Uniform Crime Reports, as specified by the Florida Department of Law Enforcement (FDLE). • Copy and compile all court docket related documentation on a daily basis; log all documents sent to the State Attorneys Office; deliver court-related documents as needed. • Provide backup service and or assistance to the requisition/purchasing process; evidence/property custodian; crime analyst, in the preparation of reports, mapping and statistical information throughout the department. • Maintain quality control of validation files in records in preparation of FDLE audit as required by FCIC/NCIC regulations. • Provide data entry assistance in the documentation for Fleet Maintenance activities. • Review all records, before releasing to the public, for information exempt from Public Records F.S.S. Chapter 119. Redact all exempt information on reports given out to the public and media. • Performs duty as clerk for local hearing officer. • Process non-criminal fingerprints SUPERVISION EXERCISED: None BARGAINING UNIT: None • Perform duties of Administrative Coordinator as required. • Publishes statistical updates and reports, as required, for Command Staff and Department Personnel. • Effectuates required CJIS, DAVID, or related training for affected personnel. • Manages motor vehicle and Town citation records, logs, maintenance, and audit documents. • Assists in managing Department Accreditation as required. • Performs all other related duties as trained and assigned. MINIMUM QUALIFICATIONS: Education and Experience: • Associate degree or at least 60 college level credits from an accredited college or university. • At least three years administrative and computer experience. • Experienced in Microsoft Office. • Some knowledge of police reporting processes preferred. • Any related combination of training, education and experience may be considered. Knowledge, Skills, and Abilities: • Knowledge of police filing systems, basic office practices and modern record keeping • General knowledge of police forms, terminology and records. • Knowledge of computer, copy machine, fax machine, calculator, shredder, image scanner and general office equipment. • Skill in operation of listed equipment and tools. • Skills in effective speaking and writing. • Skills in public relations, organization and time management. • Ability to compose and prepare letters and reports. • Ability to perform a considerable volume of detailed record work and maintain files. • Ability to work independently on complex and confidential tasks. • Maintain effective working relationships with associates. • Ability to effectively meet and deal with the public. • Ability to operate and maintain various types of computers and office equipment. • Ability to handle several tasks simultaneously. • General knowledge of department programs, policies, and procedures.