Salary: $ 69,000.00 We have partnered with a large Leasing Non-residential Real Estate company in the Chino, CA area to provide them with a Assistant Property Manager - Commercial Retail Real Estate. Please review the below description and let us know if you are interested. Prioritized Must Have Skills for the Assistant Property Manager - Commercial Retail Real Estate: #1. Bachelor's degree in Business Administration, Real Estate, or related field preferred. #2. Strong experience in commercial property management, with demonstrated proficiency in Yardi property management software. #3. Understanding of commercial real estate principles, lease administration, and tenant relations. #4. Excellent communication and interpersonal skills, with the ability to effectively interact with tenants, vendors, and internal stakeholders. #5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Responsibilities of the Assistant Property Manager - Commercial Retail Real Estate: We are seeking an Assistant Property Manager for our commercial retail real estate portfolio. The ideal candidate will be a detail-oriented individual with exceptional organizational skills and a strong background in administrative tasks, tenant and vendor interaction, documentation and compliance, lease management, and property maintenance and management. The Assistant Property Manager will play a crucial role in supporting the property manager and ensuring the efficient operation of our properties. Key Responsibilities: • Property Management Support: • Assist the property manager in overseeing day-to-day operations of commercial retail properties. • Utilize Yardi property management software to maintain accurate and up-to-date property records, including leases, tenant information, financial data, and maintenance records. • Generate and distribute reports as needed, using Yardi software to track property performance metrics. • Tenant Relations: • Serve as a primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner. • Coordinate lease renewals, lease amendments, and tenant move-ins/outs, ensuring all documentation is accurate and up-to-date in Yardi. • Vendor Management: • Serve as the primary point of contact for all tenants, vendors, visitors, and other stakeholders. • Prepare tenant billbacks for management approval and maintain accurate records of billbacks. • Maintain tenant contact information for emergencies, accounts payable-related matters, and lease-related matters. • Maintain active correspondence with tenants, lease administrators, accounting clerks, and managers regarding accounts receivable and other matters. • Assist tenants with maintenance/service calls by coordinating with appropriate contractors, obtaining estimates, preparing contracts, and processing invoices. • Maintain active communication with day porters, security officers, and engineers to ensure smooth property operations. • Work closely with vendors and contractors to coordinate property maintenance and repairs, utilizing Yardi to track work orders, invoices, and vendor performance. • Process vendor invoices and ensure timely payment, reconciling invoices with budgetary constraints as necessary. • Financial Management: • Assist in budget preparation and financial forecasting for assigned properties, utilizing Yardi to track expenses, income, and variances. • Monitor tenant accounts receivable and assist in collection efforts as needed, utilizing Yardi to track payment histories and delinquencies. • Lease Administration: • Prepare lease amendments, assignments, and license agreements for manager's review and modification, ensuring compliance with lease terms and regulations. • Review broker commissions and ensure accuracy of commission calculations. • Acquire monthly/annual gross sales reports from tenants and maintain accurate records of sales data. • Prepare "welcome" packets for new tenants and assist with utility transfers as needed. • Maintain lease files and documentation in Yardi, ensuring accuracy and compliance with lease terms and regulations. • Coordinate lease abstracting and ensure key lease information is accurately entered into Yardi for reporting and analysis purposes. • Property Inspections and Maintenance: • Conduct regular property inspections to assess maintenance needs, safety hazards, and overall property condition. • Coordinate with maintenance staff and vendors to address maintenance issues promptly, utilizing Yardi to track work orders and maintenance activities. • Administrative and Clerical Tasks: • Manage files, including tenant and vendor documents, ensuring accuracy and accessibility. • Update documents and maintain recordkeeping in data management systems, such as Yardi. • Handle mail and correspondence as requested. • Issue notices to tenants regarding scheduled work on-site, lease violations, accounts receivable, and reporting. • Answer and redirect incoming calls to appropriate parties. • Update vendors with bill payment status and maintain organized vendor files. • Organize workroom/office space and order necessary supplies for daily operation. • Documentation and Compliance: • Acquire tenant and vendor Certificates of Insurance (COIs) and verify insurance coverage according to landlord requirements. • Update tracking systems and upload COIs to shared drives for easy access. • Code all incoming utility bills and vendor bills accurately for proper accounting. • Assist with monthly reporting, budgets, and CAM reconciliations as assigned. • Prepare service agreements for recurring or one-time projects and maintain accurate records of agreements. • Prepare property safety inspection reports and ensure compliance with safety regulations. • Administer required annual fire drills, ensuring tenants are fully informed and documentation is properly acquired and filed. • Property Maintenance and Management: • Act as a substitute for the manager at all times, especially during emergency on-site visits and move-out inspections. • Maintain all tracking platforms and mechanisms as required by the manager, ensuring accurate and up-to-date records. • Perform other duties as assigned to support property management objectives. Requirements of the Assistant Property Manager - Commercial Retail Real Estate: • Bachelor's degree in Business Administration, Real Estate, or related field preferred. • Strong experience in commercial property management, with demonstrated proficiency in Yardi property management software. • Understanding of commercial real estate principles, lease administration, and tenant relations. • Excellent communication and interpersonal skills, with the ability to effectively interact with tenants, vendors, and internal stakeholders. • Proven ability to prioritize and manage multiple tasks in a fast-paced environment. • Detail-oriented with strong analytical and problem-solving skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Other Key Requirements: • 100% onsite, in-office role. • No sponsorships or visa holders. • Onsite Monday to Friday 8 or 8:30 am to 5 or 5:30 pm • Company does not allow any remote work Benefits of the Assistant Property Manager - Commercial Retail Real Estate: • PPO medical, dental, and vision paid 100% by the company for employee. • 5 days sick time front loaded. • 10 days vacation • 401k match at 4% after 1 year. • Company lunch every other Friday About the Company: Cyfle is a global business dedicated to connecting talents worldwide. Our comprehensive RPO services, placement services, and training services help businesses unlock their full potential.