Job Summary We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams. Responsibilities Administrative Support • Draft, review, and format legal documents, correspondence, and presentations • Manage employment intakes, conduct initial review of documentation, and prepare initial responses • Maintain organized case files and records within Google Drive • Schedule meetings, depositions, mediations, and other legal proceedings • Assist with invoice management from outside counsel and vendors • Support development and implementation of employment legal processes to improve efficiency Litigation Management • Manage case files for litigation, arbitrations, agency charges, and internal investigations • Track deadlines, statutes of limitations, and maintain accurate calendars • Coordinate discovery responses, including collection, review, and production of documents • Assist in preparation of pleadings, motions, briefs, and filings • Liaise with outside counsel to ensure efficient information flow and compliance with policies Compliance & Investigations • Support internal investigations by organizing documentation and scheduling interviews • Assist with compliance initiatives related to employment laws and regulations • Help develop and maintain training materials and resources for HR and management teams Project Management • Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking • Identify gaps and resolve blockers to maintain project momentum • Facilitate communication with stakeholders across departments • Conduct retrospectives and document lessons learned from projects Required Qualifications • 57 years of in-house employment paralegal or case management experience • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Proficiency with Google Drive / G-Suite • Experience with case management and eDiscovery tools (e.g., Exterro) • Experience with billing and invoice management systems Education and/or Experience • All education levels considered, provided candidate meets experience requirements Nice to Have • Strong background in litigation holds, discovery management, and document production • Data tracking and analytics experience for litigation and employment matters • Demonstrated project management skills and cross-functional collaboration • Excellent organizational abilities and ability to manage multiple priorities • Strong interpersonal skills with the ability to build effective working relationships Additional Details • Location: San Jose, CA (Hybrid 3 days in office) • Work Schedule: Monday - Friday, 9:00 am 5:00 pm • Interview Process: One-on-one interview, followed by a panel interview with team members Join our team to make an impact by building efficient processes, supporting complex employment matters, and serving as a trusted partner across the organization.