The Company Secretary will handle statutory compliance, corporate governance, ROC filings, secretarial documentation, and support legal & regulatory matters for the pharma formulation plant. The role requires strong knowledge of Companies Act, SEBI guidelines , and pharma-related regulatory documentation. Key Responsibilities 1. Statutory & Regulatory Compliance • Ensure compliance with Companies Act, 2013, SEBI Related Guidelines, RBI (FEMA related compliance) ICSI guidelines, and other statutory requirements. • Prepare, maintain & update statutory registers: • Register of Members, Directors, Key Managerial Personnel • Share certificates, minutes, and resolutions • Handle ROC filings and e-forms as per requirements 2. Board Meetings & Documentation • Draft agendas, issue notices, prepare minutes of Board Meetings, Committee Meetings, and AGM/EGM. • Maintain and update Board records, resolutions, and compliance trackers. • Support the Board and Management with governance, compliance updates, and legal inputs. 3. Corporate Governance • Ensure proper documentation and adherence to organizational policies. • Assist in implementing good governance practices across departments. • Manage internal audits and liaise with external auditors for statutory audits. 4. Legal & Contract Management • Draft, review and maintain contracts, NDAs, MOUs, vendor agreements, loan agreements. • Coordinate with legal consultants for matters related to intellectual property, compliance, and regulatory filings. • Maintain records of licenses, trademarks, and statutory renewals. 5. Support for Pharma-Specific Compliance • Coordinate with QA, QC, Production & Regulatory Affairs for plant-related documentation. 6. Liaison & Coordination • Act as a point of contact with ROC, Banks, Auditors, Govt. Authorities. • Support management in policy drafting, risk assessments, and compliance improvement. Skills & Competencies • Strong understanding of Companies Act, 2013, Secretarial Standards, and corporate governance. • Excellent drafting, communication, and analytical skills. • Proficient in MS Office, compliance software, and e-filing portals (MCA). • Ability to multitask, maintain confidentiality, and meet timelines. Key Deliverables • 100% statutory compliance and timely ROC filings. • Accurate preparation of minutes, resolutions, and board documentation. • ROC XBRL filling. • Effective legal and contract management support for the pharma unit.