ABOUT XENONSTACK XenonStack is a Data and AI Foundry for Agentic Systems, enabling enterprises to design, deploy, operate, and scale intelligent agents across digital and physical environments. We build enterprise-grade platforms across the agentic stack: • Akira AI — Reasoning and agent orchestration. Turn models into collaborative, policy-governed agents that learn and act together. • ElixirData — Agentic analytics intelligence. Explainable, decision-centric analytics for measurable business outcomes. • NexaStack — Agentic infrastructure automation. Secure, compliant AI deployment across cloud, edge, and on-prem. • MetaSecure — Trust, compliance and defense. Continuous assurance with AI-BOMs, risk scoring, and agentic security. Our mission is to accelerate the world’s transition to AI + Human Intelligence by making agentic systems reliable, responsible, and enterprise-ready. THE OPPORTUNITY We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD). As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you. KEY RESPONSIBILITIES Executive Support • Manage complex calendars, schedule meetings, and prioritize engagements. • Prepare agendas, presentations, reports, and documentation for leadership meetings. • Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD. Operational Efficiency • Coordinate follow-ups and track progress on action items and strategic initiatives. • Support in project tracking, governance, and reporting for key business objectives. • Assist in preparing materials for board meetings, investor updates, and external stakeholders. Cross-Functional Coordination • Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities. • Facilitate communication across departments to ensure deadlines and deliverables are met. Confidentiality & Professionalism • Handle sensitive information with the utmost discretion and integrity. • Maintain professionalism while interfacing with executives, partners, and clients. Additional Support • Organize domestic/international travel, logistics, and event coordination. • Provide operational assistance in high-priority initiatives and ad hoc projects. SKILLS & QUALIFICATIONS Must-Have • 4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders. • Exceptional organizational and time management skills. • Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software. • Excellent written and verbal communication skills. • Ability to work independently, anticipate needs, and take initiative. • Strong sense of discretion when handling confidential information. Good-to-Have • Experience in fast-paced tech, SaaS, or AI-driven environments. • Familiarity with Agile workflows and business operations. • Bachelor’s or Master’s degree in Business Administration, Management, or related fields. WHY SHOULD YOU JOIN US? • Work Closely with Leadership – Directly support the COO & MD on high-impact initiatives. • Strategic Exposure – Gain insight into business strategy, decision-making, and AI-driven transformation. • Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead. • Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders. • Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow. XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT! At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do. Our Cultural Values • Agency – Be self-directed and proactive. • Taste – Sweat the details and build with precision. • Ownership – Take responsibility for outcomes. • Mastery – Commit to continuous learning and growth. • Impatience – Move fast and embrace progress. • Customer Obsession – Always put the customer first. Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.