Key Responsibilities • Manage and coordinate the CEO’s daily schedule, meetings, appointments, travel, and priorities. • Accompany the CEO on project visits and business travel whenever required. • Coordinate across multiple projects. • Act as a central point of coordination between the CEO, internal departments, project teams, consultants, partners, vendors, and other stakeholders. • Track discussions, decisions, commitments, deadlines, and action items and ensure timely follow-ups. • Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents. • Organize and maintain important project-related and confidential documentation. • Ensure smooth communication and information flow between the CEO and relevant stakeholders. • Proactively identify pending tasks and follow up with concerned individuals until closure. • Support the CEO in prioritising tasks and managing multiple ongoing activities efficiently. • Adopt and utilize technology, AI tools, automation platforms, and digital systems to improve productivity and streamline processes. • Handle sensitive and confidential information with the highest level of discretion. • Undertake additional coordination and administrative responsibilities as required by the CEO. Requirements Required Skills & Competencies • Minimum 4 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior leadership. • Prior experience in the real estate, construction, infrastructure, or project-based industry is preferred. • Excellent coordination, follow-up, and multitasking abilities. • Strong verbal and written communication skills. • Highly organised with excellent time-management skills. • Strong interpersonal skills and confidence in coordinating with people at different levels. • Tech enthusiast with a strong interest in digital tools, AI, and automated processes. • Proficiency in MS Office, Google Workspace, and other productivity or collaboration tools. • High level of confidentiality, professionalism, and reliability. • Flexible and willing to travel frequently based on the CEO’s project visits and business requirements.