Manager- Infra& Admin - Job profile and responsibilities. Key Responsibility Areas Infrastructure Requirements • Co-ordinate with entire region (through continual liaising with line AMs & RMs) regarding admin/infra related works for faster resolution. • Monitoring adherence of Admin Processes and procedures in branches • Coordinating repair and renovation works in the Zone. • Identifying vintage branches which require additional support for improving hygiene factors. • Ensuring basic hygiene factor are met by branches. • Cross checking the efficiency of works completed by vendor. • Assigning existing vendor to branches where ever local vendors are not available. • Allocation of merged branch assets as per process. • Strong Room Door complaints are attended immediately in co-ordination with purchase/Operation and infra team at HO and vendor. • Upgrading existing capacity of UPS batteries in co-ordination with purchase and infra team. • Coordinating with vendor for speedy delivery of items where Purchase Orders are issued. • Keeping track of AMCs Signage and Visibility Requirements • Ensuring visibility factor is effectively utilized by branches. • Coordination with HO and vendors for effective support for signage related issues. • Periodical signage cleaning is done as per process. • Coordinate with HO for the installation of timer facility in branches • Ensuring timer complaints are being attended with in TAT. • Installation of direction boards where ever required to increase visibility. • Assisting branches in completing the Step Branding where ever the opportunity is available. • Following up with RO Team for the implementation of Shutter and Glass branding. Merger / Shifting and New Site Identification • Merging and consolidation- co-ordination with regions and Operation/Infra/IT/Vigilance departments at HO for smooth process. • Signage’s of merged branches are scrapped or removed in coordination with HO and vendor. • Ensuring merged branches are vacated on priority basis. • Scrapping of SRDs/fixtures by availing highest quote. • Coordinating with RO Team for identifying godown in order to keep merged branch assets. • Ensuring final settlement is collected from LLs after merger. • Execution of new site proposals after negotiation of rent and SD. • Final round of discussion/negotiation with LL. • Ensure proper documentation for new/shifting premises for Committee approval. • Ensuring ERP entry and approvals for timely execution of deed. • Collating the shifting proposals from AM’s /RM’s based on current business performance. Statutory Requirements • Ensuring timely renewals of weighing machines across Kerala branches • Renewal of branch licenses under Shop and Establishment Act and ensuring Audit Adherence in all Infra & Admin related areas • Branches and Warehouse lease deed renewals are monitored and coordinated through branches and HO. • Electricity tariff conversion is ensured where ever required as per statue. • Ensuring additional deposit due to excess usage of electricity is being done through LL. • Timely renewal of lease deed in co-ordination with local authorities/regions and HO • Coordinating with HO operations for Mergers and shifting. • Attending the RARC Meeting, understanding the concerns and make sure that the issues are resolved within the time frame Cost Control Measures • Ensuring minimum two quotes are obtained for repair cases. • Monthly tracking of unutilized phones (Reliance) allotted to branches so that payments are not done. • Instructed to go for local vendor for speedy rectification where the cost is less compared with approved vendors and ensuring service quality. • Optimum utilization of merged branch assets when requirement arises. ( Furniture / IT assets) • Cross checking the local quotations with approved vendors and ensure the rates are low compared to our approved rates. • Asking explanation from branch/region on higher utility bills. • Cross checking the signage timers are working properly in order to reduce the EB consumption. • Qualities of works are ensured so that no additional expenses are incurred in future. • Rent negotiation process is followed up with branches/ROS Asset Tracking • Allocation of merged branch items to required branches after thorough cross checking. • Maintaining all asset details of merged braches for future reference. • New and shifting branch fixtures/fittings are utilized from merged branch items. • Ensuring proper documentation and updation in Branch Asset Register and Merged Branch Asset Tracker while shifting the assets. • IT related assets are assigned after taking due recommendation from concerned. • Allocating Almirah for MSGB branches. • Utilizing merged branch UPS / batteries for up gradation. • Scrapping of damaged/unused items which are dumped at branches for betterment of hygiene quality. Security and IT related Requirements • Coordinating with security and vigilance team for installation of CCTV. • Coordinating with Control Room and Security team for works assigned on holidays and after office hours. • Coordinating with IT and vendors for rectification of CCTV cameras as per TAT. • Coordinating the branches for re-filling fire extinguishers where ever required. • Support mechanism to branches where ever required related to day to day IT issues • Coordination with control rooms for any additional support required for late branch closing. • Laptop request from RO Teams are being followed up with IT Purchase for speedy issuance. .