JOB DIMENSIONS: • Provides administrative and coordination support to the CEO/President and other leaders as assigned. The position is responsible for managing schedules, coordinating meetings and travel arrangements, preparing correspondence and presentations, maintaining records, and supporting day-to-day administrative operations. • The role serves as an administrative resource for internal and external stakeholders, helping ensure effective communication, organization, and timely follow-through on assigned activities. This position requires professionalism, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment ACTIVITIES: • Manage calendars, appointments, and meeting schedules for assigned leaders. • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and related documentation. • Prepare correspondence, reports, presentations, agendas, and meeting materials. • Screen, prioritize, and route incoming communications and requests. • Maintain confidential files, records, and documentation. • Monitor deadlines, follow-up items, and assigned administrative activities. • Assist with gathering and organizing information for meetings, presentations, and reports. • Schedule and coordinate meetings, conference calls, and visitor arrangements. • Prepare meeting materials, agendas, and supporting documents. • Record meeting notes and distribute action items as requested. • Coordinate conference room reservations, catering, technology needs, and meeting logistics. • Support company meetings, employee engagement activities, training sessions, and special events. • Ensure meeting and visitor areas are organized and prepared. • Provide administrative support for departmental projects and special assignments. • Track project timelines, status updates, and follow-up activities. • Assist with the coordination of department initiatives and administrative processes. • Support the development and maintenance of administrative procedures and documentation. • Recommend process improvements that enhance efficiency and organization • Serve as a point of contact for customers, vendors, and visitors. • Coordinate communications on behalf of management when requested. • Maintain effective working relationships with internal and external contacts. • Handle sensitive and confidential information with discretion and professionalism. • Prepare and process purchase requisitions, purchase orders, invoices, and expense reports. • Maintain departmental records and administrative documentation. • Coordinate office supplies, refreshments, and vendor services. • Assist with budget tracking and reporting as assigned. • Support office administration activities and recordkeeping requirements. • Utilize Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and related software. • Maintain spreadsheets, reports, databases, presentations, and filing systems. • Support document management and records retention activities. • Assist with the effective use of office technology and administrative systems. • Recommend improvements to administrative workflows and processes. • Other duties as assigned or as the situation dictates. SKILLS AND ABILITIES: • Excellent organizational and time-management skills. • Strong written and verbal communication skills. • Ability to manage multiple assignments and deadlines. • Strong attention to detail and accuracy. • Ability to maintain confidentiality and exercise discretion. • Strong interpersonal and customer service skills. • Proficiency with Microsoft 365 applications and office technology. • Ability to work independently and collaboratively. • Demonstrated initiative, reliability, flexibility, and professionalism. QUALIFICATIONS/EXPERIENCE REQUIRED • High School Diploma or equivalent required. • Associate degree in Business Administration, Office Administration, Communications, or a related field preferred. • Five (5) or more years of progressively responsible administrative support experience required. • Experience supporting senior leaders or executive-level management. • Experience coordinating meetings, travel arrangements, events, and administrative activities. • Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications. • Experience with purchasing, expense reporting, and office administration. • Notary Public certification required, or must obtain certificate within 30 days of employment.