MULTIPLE POSITIONS ALABASTER CITY SCHOOLS JOB DESCRIPTION JOB TITLE: HUMAN RESOURCES ASSISTANT PROGRAM MANAGER RESPONSIBLE TO: Chief Human Resources Officer QUALIFICATIONS: • Bachelor’s Degree preferred, Master’s Degree preferred in related field (human resources, public administration, management, business administration, educational administration) and a minimum of six years secretarial experience. • Minimum of four years secretarial experience with Degree • Experience in personnel/human resources preferred. • Ability to establish and maintain effective working relationships with employees. • Ability to analyze information. • Ability to write clear, accurate, and logical reports. • Knowledge of and capability to operate and utilize NexGen, Current Job Posting Software, eFMLA, and Frontline, Google Suite, and customer software at the desktop level. • Such alternatives to the above as the Board may find acceptable. JOB GOAL: To assist in the delivery of all employment services functions. PERFORMANCE RESPONSIBILITIES: • Assist in the day-to-day operations of the human resource department as assigned, ensuring delivery of services in an efficient, caring and timely manner. Assist in the operation of a team environment within the division. • Posts vacancies as required by state law and Board of Education policy; • Creates and maintains personnel files; • Creates and maintains Highly Qualified Teacher requests and records; • Maintains and renews Alabama Professional Educator Certificates and Substitute Teacher Certificates; • Maintains record of licenses of support staff; • Monitors upgrades to Alabama Professional Educator Certificate or completion of higher degree and prepares salary change for payroll; • Coordinates system-wide services and activities such as health screening, flu shot clinic, • United Way, Election of Sick Leave Bank Committee; • Processes requests for prior experience and sick leave transfers; • Processes employee leave requests (Sick Leave Bank, Catastrophic Leave, Leave of Absence, etc. Creates and maintains job postings, vacancies; • Schedule interviews • Assist with E-Verify, collection of new employee paperwork; • Knowledgeable of FLSA, FLMA laws • Orders and disseminates federal and state law posters. • Assist external contact provider with the substitute teacher process. • Assist with the review of employee qualifications in meeting criteria to be highly qualified. • Review and rate applications using Search Soft Solutions. • Assist with processing routine forms, including supplementary contracts, transfer requests, background check reports, and others. • Assist principals and other administrators in selecting certificated and support personnel as requested. • Assist with the coordination of pre-employment interviews for new professional employees. • Assist with the orientation of new teachers and support personnel. • Serve as resource person to employees and managers of human resource related issues. • Assist, as assigned, with special projects that may be related to the review of existing programs or the development of new programs. • Compile information and prepare reports as requested. • Participate in professional development and SDE training. • Be regular and punctual in attendance. • Maintain confidentiality of Board of Education business. • Perform other duties that might be reasonably assigned. TERMS OF EMPLOYMENT: Annual Contract. Salary and work year to be established by the Board. Exempt employee. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Administrative Personnel.