Job Title Business Coordinator II Agency Texas A&M Agrilife Extension Service Department 4-H Youth Development Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description About Texas 4-H Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources. From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M AgriLife Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans. Position Information The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support. Responsibilities Business Office: • Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner. • Creates invoices in iPay and works with A/R Coordinator to follow up on payments received. • Obtains signature and processes all county transfers for State approval. • Monitors and processes all county waivers at state level. • Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets. • Runs enrollment reports for the Texas 4-H Program Director and/or when requested. • Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed. • Assists A/P coordinator with vendor set-up and monitoring the set-up process in AggieBuy. • Assists A/P coordinator with account reconciliation when needed. • Logs checks for A/R coordinator when needed. • Serves as a backup to other business office positions when needed. Prairie View Cooperative Extension Program (PVCEP): • Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units. • Monitors and processes Prairie View county waivers in accordance with established policies and procedures. • Maintains accurate records by logging and tracking all approved enrollments. • Develops and distributes annual invoice to Prairie View in a timely manner. • Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments. Formsite: • Serves as contact for state and district faculty and staff members relating to forms and formsite. • Monitors Formsite account for space allotments and payment. • Works with business office team members to maintain and update submission forms for the State 4-H Business Office. Inventory: • Maintains accurate and up-to-date inventory records for all departmental assets. • Creates preliminary Fixed assets when new items are purchased. • Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records. • Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements. • Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution. • Ensures surplus processes are completed in compliance with applicable policies and procedures. • Collaborates with staff to track asset movement and ensure accountability across the department. • Maintains documentation and reporting related to inventory status, updates, and surplus actions. Texas 4-H Website: • Serves as a contact for all 4-H Specialists related to updating and maintaining the Texas 4-H Youth Development Program Website. • Works directly with AgriLife Communications and AgriLife Information Technology on maintaining operations and components of website. • Explores and installs various plug-ins as needed on the website. • Ensures ADA compliance of information posted on website. • Performs monthly link check of entire website. • Maintains and updates 4-H youth development program resources online via Texas Resources database. • Works with Texas 4-H Faculty to ensure updated annual forms and information are posted on the website. Other: • Provides support, as needed, to 4-H programs and processes. • Assists with Texas 4-H page on Texas A&M AgriLife intranet as requested/needed. • Performs other duties as assigned. Required Qualifications: • Bachelor’s degree in applicable field or equivalent combination of education and experience. • Three years of related experience. • Knowledge of word processing and spreadsheet applications. • Effective verbal and written communication skills. • Strong interpersonal, leadership, problem solving, and organizational skills. • Maintains attention to detail and utilizes sound judgment. • Ability to multitask and work cooperatively with others. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following: • Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums • 12-15 days of annual paid holidays • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month • Automatic enrollment in the Teacher Retirement System of Texas • Employee Wellness Initiative for Texas A&M AgriLife Applicant Instructions Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.