Operations Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence. Position Overview We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed. Key Responsibilities: • Provide direct support to the Operations Manager • Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution • Support building facilities management for all practice locations, including: • Coordinating building maintenance, repairs, and service requests • Serving as a liaison with landlords, property management companies, and maintenance vendors. • Overseeing routine inspections and preventative maintenance schedules • Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.) • Tracking and resolving facility issues in a timely and organized manner • Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces. • Assist with transporting supplies and materials between locations as needed. • Travel between Nassau and Suffolk county locations to support operational needs. • Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors. • Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries. • Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes. • Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review. • Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality. • Ensure timely follow-up and completion of tasks and initiatives assigned across teams. • Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives. Qualifications: • Strong work ethic and willingness to jump in and get your hands dirty • Comfortable with physical work (lifting, moving, assembling, etc.) • Organized and able to manage multiple tasks at once • Good communication and problem-solving skills • Ability to work independently and as part of a team • Valid driver’s license and reliable transportation preferred • Basic familiarity with tools, maintenance, or facilities work is a plus Job Details: • Hours: Full-time position, exact schedule may vary (30–39 hours/week) • Remote Work: Not available • Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: • Detail-Oriented: We emphasize accuracy and precision in practice operations • Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement • People-Centered: We build strong partnerships with staff, patients, and vendors • Team-Oriented: We collaborate to achieve the best outcomes for the practice and community