JOB DESCRIPTION SUMMARY Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department. KEY DUTIES and RESPONSIBILITIES • Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks. • Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations. • Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal. • Internal reporting on workload, key matters, disputes and outside counsel usage and spending. Ensuring reporting is timely, accurate and aligned with global trading legal department requirements. • Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management • Manage contract authorization and execution processes • Review draft agreements for adherence to company required terms and conditions, under lawyer supervision • Ensure alignment between finance and legal department reporting on budget, including external law firm spend • Assist with design and formatting of legal department presentations • Cross office support as part of global paralegal network COMMUNICATION Internal Communication • Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency. • Proactively shares workload and demand information with department to aid prioritization and meet deadlines • Engages in meaningful conversations with internal clients to understand their needs and concerns effectively. External Communication: • Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery. • Models timeliness and professionalism in communication with external parties in line with department expectations JOB REQUIREMENTS Education and Skills (Required, Preferred) • Bachelor of Arts/Science: Business and Mgmt. / Related Discipline. • Proficient verbal and written communication skills • Strong analytical skills. Experience and Knowledge (Required, Preferred) • 5 years of experience within legal department or similar business environment. • Strong aptitude with MS Office suite, including Excel and PowerPoint. Preferred • Experience in drafting legal documents • Experience in workload management and outside counsel management. Abilities and Specific Requirements (Required, Preferred) • Ability to collaborate effectively with colleagues and internal clients • Demonstrate accountability and trustworthiness • Adheres to professional ethics. Preferred • Proficiency in legal software NO THIRD-PARTY CANDIDATES ACCEPTED