Job Details: Job Location: Corporate - ROCKVILLE, MD, Position Type: Full Time, Salary Range: $55000.00 - $70000.00Salary, Position Summary The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&M portfolio by maintaining accurate material records from procurement through warehouse receipt, project-site delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures timely and consistent transaction processing across the company’s ERP, procurement, project-management, and inventory systems. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating with Procurement, Project Management, Engineering, Construction, O&M, Accounting, warehouses, vendors, logistics providers, and field teams. The position is critical to material availability, cost control, project schedule execution, warranty recovery, and audit-ready financial and project records. Key Responsibilities Inventory Data Management • Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules, inverters, racking, transformers, switchgear, wire, balance-of-system materials, tools, and spare parts. • Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory by project, location, purchase order, and material status. • Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, materialreceipt reports, transfer forms, and return authorizations. • Maintain item master data, manufacturer and model information, serial or lot data where required, units of measure, project coding, storage locations, and approved vendor information. • Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have reliable material-availability information. Documentation & Recordkeeping • Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and projectturnover records. • Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when required for claims or warranty recovery. • Maintain records by project and asset so documentation is readily available for construction closeout, placedin- service support, audits, asset sales, and O&M turnover. • Apply company naming, filing, retention, and approval requirements within designated systems and repositories. Inventory Reconciliation Support • Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances by project and material category. • Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-parts inventories, and company storage locations. • Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers, and Accounting, and compile supporting records for approval. • Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for management review. • Support approved inventory adjustments and ensure transfers between projects are documented and properly coded. Receiving & Procurement Support • Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices for solar-project materials. • Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses, vendors, and freight providers to support project schedules and site constraints. • Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refused deliveries, and delivery exceptions. • Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and documentation discrepancies. • Process vendor returns, repair or replacement shipments, warranty claims, and material transfers between projects or storage locations. Reporting Support • Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, and committed materials. • Maintain dashboards for critical equipment, long-lead items, delivery exceptions, material shortages, and inventory aging. • Provide inventory inputs for project forecasts, cost reports, accruals, contingency reviews, commissioning readiness, and project closeout. • Track commissioning and O&M spare parts, including storage location, custody, deployment, replenishment, and replacement status. • Prepare recurring KPI reporting on transaction accuracy, receipt timeliness, reconciliation status, material availability, and unresolved exceptions. Administrative Duties • Monitor shared procurement, logistics, and inventory communications and route time-sensitive issues to the appropriate owner. • Respond to routine questions regarding shipment status, material ownership, storage location, site delivery, and available spare parts. • Maintain project material trackers, receiving logs, transfer logs, return logs, and action-item lists. • Support project kickoff, logistics planning, construction readiness, commissioning, O&M turnover, and closeout meetings with current inventory information. • Identify recurring data, process, or control gaps and support improvements to inventory procedures, forms, system workflows, and user training. Qualifications Education • High school diploma or GED required. • Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred. Experience • 2+ years of data entry, inventory control, warehouse administration, or related experience. • Experience working with ERP or inventory management systems preferred. • Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus. Required Skills • Exceptional attention to detail and accuracy. • Strong data entry and keyboarding skills. • Proficiency in Microsoft Excel, Word, Outlook, and Teams. • Ability to work independently and manage multiple priorities. • Strong organizational and document management skills. • Effective verbal and written communication skills. • Ability to maintain confidentiality and handle sensitive information appropriately. Preferred Skills • Experience with ERP systems such as NetSuite, SAP, Oracle, Viewpoint, or similar platforms. • Familiarity with inventory management principles and warehouse operations. • Knowledge of purchase orders, receiving processes, and material controls. • Experience supporting audits and inventory reconciliations. Physical Requirements • Ability to sit and work at a computer for extended periods. • Occasional visits to warehouse locations and project sites. • Ability to lift up to 25 pounds occasionally. Qualifications: