Overview The Asset Management Specialist assists, develops, and implements best practices to the market rate, affordable, and student housing communities. The Asset Management Specialist will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company. Responsibilities • Assists with the operation and preservation of the entire portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources • Assists with the review of property’s profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff • Ensures financials packages are copied monthly and maintained in appropriate files • Works closely with the Director of Asset Management to monitor and advises on financial health of each property, and interface with leadership to implement company financial directives • Ensures revenues are timely collected and payments are properly processed by third party and in-house management; improves systems to ensure and enhance current collections and operations • Oversees on-site managers, third-party property management companies’, and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship. • Reads, interprets, and advises proposals received by third party and in-house managers, related to the portfolio • Ensures approvals are received and analyzed for budget compliance; ensures multiple proposals are received for all expenditures over $3,500 • Visits properties to inspect their condition, provide direction, and gauge adherence to lease and company standards • Assists, prepares, and reviews annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers • Monitors and creates spreadsheets regarding critical dates in the Asset Management Portfolio (Hap renewals/expirations, insurance expirations, real estate tax schedules with date of appeals, and lender reporting equirements, etc.) • Assists with ensuring Capital Improvement Plans through direction of budget, contracting and finances are completed timely • Submits invoices to accounting for approvals • Ensures high-level issues / disputes with tenants, vendors, and contractors, working with third party property managers and outside legal counsel are internally reported to the appropriate asset manager • Performsm other related duties, as assigned Qualifications EDUCATION/EXPERIENCE • Bachelor’s degree or equivalent experience preferred • Minimum 3 years of multifamily and affordable housing property management experience preferred • Occassional travel required • Or equivalent combination of education and experience KNOWLEDGE, SKILLS & ABILITIES • Proven style of being proactive and multitasking among various projects and assets with organized, methodical system • Strong analytical skills with high attention to detail and accuracy • Strong organizational, time-management and prioritizing skills • Excellent verbal, written and interpersonal communication skills to maintain professional demeanor • Ability to work independently and on teams in a fast-paced environment • Advanced skills in Microsoft Office and Excel skills • RealPage experience a plus Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team. For New York this ranges from $98,600.00 - $126,100.00 plus benefits and retirement program. Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test. Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.